| Maastricht University

An overview of the categories of (special) personal data that UM may process is set out below:

Category of personal data	Examples
Name and address details	Naam, adress, postal code, town/city
Age-related data	age and date of birth
Contact details	email address(es) and telephone number(s)
Gender
Nationality	Second/third nationality, place of birth
Education and professional experience	CV, certificates, diplomas
Financial data	IBAN, credit card details, salary, income, statements of expenses
Identification data	BSN number, ID document number, passport photo
Student file-related data	Academic progress, marks, completed education, degree programme, assessments, matching, student ID, binding study advice, incident record, allocations from funds (e.g. student assistance fund)
Alumni-related data	Email address, telephone number, address for correspondence, nationality, language preference, academic details, career information, information on interaction with UM (e.g. participation in events), details of relationship status, subscription to newsletters, alumni circle institutions, personal data shared for a specific purpose (e.g. dietary requirements), financial information relating to sponsorship
Account data	Login details, social media accounts, IP addresses
Location data	Logging data, IP address, building access data
Usage data for UM facilities	Logging data, IP address, location data
Biometric data	Passport photo
Photos and video images	Visual materials, promotional materials, camera images
Medical data	Data relating to illness and absence, data relating to physical or mental disabilities, special circumstances in the context of study delay
Academic research	Data (created) in the context of academic research

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You can learn more about the cookies that UM uses in UM’s Cookies Policy.

Secure connection
Whenever you visit the UM website, a secure connection is established between your device and the UM website.

UM greatly values its partnerships. So, if you are partner of UM, UM will send you the UM Magazine by post on a regular basis. You can unsubscribe to the UM Magazine at any time. To do so, please email UM at magazine@maastrichtuniversity.nl or call +31 43 388 5222.

UM sends UM news and messages from the Executive Board and/or the dean of your faculty to students by email on a weekly basis. You cannot unsubscribe from these newsletters unless you are an alumnus.

UM also sends out other newsletters. You can subscribe to receive these newsletters. If you subscribe to such a newsletter, you will receive it at the email address you have specified until such time as you unsubscribe. This option is provided in the newsletters themselves.

In order to be able to measure the efficiency and relevance of the above-mentioned newsletters, statistics are kept on the interaction between the recipients and the information sent.

UM uses cameras for the following purposes:

to protect the health and safety of staff, students and visitors to UM;
to safeguard access to UM buildings and sites;
to protect property present in UM buildings or on UM sites;
to record incidents;
to regulate traffic flows for students, staff and visitors to UM.

Since the use of cameras is covered by the Data Protection Act, the Executive Board, the University Council and the Local Consultative Body approved the 'Regulation on camera surveillance at Maastricht University'.

Read the Regulation on camera surveillance.

In the context of its operations, UM processes personal data for the following purposes:

to prepare policy decisions in the field of operations and to create management information for UM’s management bodies;
to organise and hold university elections;
to process complaints, objections and appeals and to deal with other legal matters;
to keep financial records and to draw up and approve annual accounts and budgets;
to take photos and record videos during events;
to carry out marketing activities;
to perform (internal) audits;
to train new employees and to maintain the quality of the customer service;
to draw up UM’s annual reports;
to complete accreditation and certification processes;
to offer and provide products and services;
to purchase products and services and to manage contracts;
to secure, maintain and run the university’s buildings;
to secure information and ensure the proper functioning of IT facilities;
to cooperate in police investigations;
to inform the contacts of students and staff in the event of an emergency;
to keep a record of incidents and reports concerning (suspected) domestic violence and/or child abuse;
to compile user statistics for UM’s facilities.

In the context of alumni activities, UM processes the personal data of alumni for the following purposes:

to obtain funds from alumni;
to maintain digital and other contact with alumni;
to conduct research into and amongst alumni;
to offer services to alumni.

Staying in touch
After graduation, UM stays in touch with its alumni via the email address they provided when registering. The alumnus may unsubscribe from such messages at any time.

Analytics
To provide alumni with relevant information, data that have been made available by them to UM can be analyzed if the alumnus in question has registered for this. This analysis involves looking at preferences, interests and behavior like the participation of an alumnus in activities organized for alumni. This type of processing has no legal consequences for alumni.

In the context of its educational activities, UM processes the personal data of (prospective) students for the following purposes:

to establish the identity of students and potential students;
to inform potential students about UM’s degree programmes
to recruit new students and to promote UM;
to perform matching;
to perform administrative proceedings relating to applications, enrolment/registration and termination of enrolment/registration, and to calculate, record and collect tuition and exam fees;
to assess previous education and to manage draws, matching and selection;
to register students for courses and examinations and to record attendance;
to offer and provide educational resources, IT facilities and catering facilities;
to support students with a disability;
to record lectures;
to make digital content available through the university library;
to measure and improve the quality of education and educational facilities;
to prepare policy decisions in the field of education and to create management information for UM’s management bodies;
to offer additional education, work placements, career preparation and other extracurricular activities;
to organise and hold university elections;
to record academic results, test and examination results and to award degree certificates;
to advise and support students and to assess special circumstances in the context of a binding study advice;
to advise on and process complaints, objections and appeals;
to comply with the statutory duty to retain alumni degree certificates;
to keep the university’s buildings secure;
to keep information and IT facilities secure and to ensure that they function effectively;

With dismay and disbelief, we heard of the unexpected death of our charming, 23-year-old colleague Teun Rutten.

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