Immigration procedures

How does it work?

As a non-Dutch national, a few immigration procedures are required for your on boarding process, as well as in general for your residence in the Netherlands. For your stay in the Maastricht region, you will require a social security number, also referred to as a BSN. KCIS will guide you through the relevant processes to you as well as advise you of your obligations as a resident.

Navigate below based on your nationality to get a general idea of what would possibly be applicable to you, should you decide to relocate to the Netherlands.“

Non-EU
EU

Non-EU

Countries that are not a member of the European Union are commonly referred to as Non-EU. In the context of immigration, nationals of a Non-EU country are required to have a valid work and residence permit. With the exception of a few nationalities, a long-stay visa is also applicable for residence periods longer than 90 days. The aforementioned permits and long-stay visa can only be requested by Maastricht University as the employer. Navigate further below based on the duration of your stay which procedures would possible be applicable to you.

Long-Stay: Longer than 90 days
Short-Stay: Shorter than 90 days
Crossborder work
Modern Migration Policy    

In exceptional situations such as nationals that hold a refugee status, KCIS will advise according to the latest released governmental information.

Long-Stay
Long-Stay implies a visit longer than 90 days. If you intend to reside in the Netherlands for longer than 90 days, you may need a residence permit. Depending on your nationality, you may also require a long-stay visa before you travel to the Netherlands. This visa is also called an authorisation for temporary stay (MVV).

 Residence Permit
 BSN
 TBC

Short-Stay
A Short-Stay implies a visit shorter than 90 days. The short-stay visa is the employee’s own responsibility.

  BSN
  Work Permit Exemption Letter
This letter confirms for the local authorities that you are legally working in the  Netherlands for the period mentioned in the letter.

Do you reside legally over the border, but do scientific work in the Netherlands? Then this letter might also be applicable to you. Contact our office for more information or ask your HR advisor to contact our office.

Crossborder work
Click here for more information on crossborder work. Please note that a valid Schengen zone residence permit is required as a NON-EU citizen. The foreign residence permit is the employee’s own responsibility.

 Work Permit Exemption Letter
This letter confirms for the local authorities that you are legally working in the  Netherlands for the period mentioned in the letter.

Do you reside legally over the border, but do scientific work in the Netherlands? Then this letter might also be applicable to you. Contact our office for more information or “ask your HR advisor to contact our office”

More information regarding RNI can be found here.

Modern Migration Policy
From June 2013, under the ‘Modern Migration Policy’ (MoMi), Maastricht University acts as a sponsor for all its international staff who hold one of the following Dutch residence permits:

 Kennismigrant:highly skilled knowledge migrant (including orientation year/’zoekjaar’)
 Onderzoeker in de richtlijn EG 2005/71
 Arbeid in loondienst

If you are a Maastricht University employee and have one of the above residence permits, or is Maastricht University applying for one such permit for you? Please be aware that you are subject to the rights and obligations under the ‘Dutch Migration Policy’. Read the information on this website carefully.

EU

 Long-Stay: Longer than 90 days
 Short-Stay: Shorter than 90 days
 Crossborder work

The countries of the EU:

Austria

France

Malta

Belgium

Germany

The Netherlands

Bulgaria

Greece

Poland

Croatia

Hungary

Portugal

Cyprus*

Ireland

Romania

Czech Republic

Italy

Slovakia

Denmark

Latvia

Slovenia

Estonia

Lithuania

Spain

Finland

Luxembourg

Sweden

*The areas of the Republic of Cyprus in which the Government of the Republic of Cyprus exercises effective control.

+EEA countries : Iceland, Liechtenstein, Norway
+Switzerland

The countries of the EU also include: The Åland Islands, The Azores, The Canary Islands, French Guiana, Gibraltar, Guadaloupe, Madeira, Martinique, Mayotte, Réunion and Saint Martin.

Long-Stay
Long-Stay implies a visit longer than 90 daysIf you intend to reside in the Netherlands for longer than 90 days, you may need a residence permit. Depending on your nationality, you may also require a long-stay visa before you travel to the Netherlands. This visa is also called an authorisation for temporary stay (MVV).

 BSN

Short-Stay
A Short-Stay implies a visit shorter than 90 days. T
he short-stay visa is the employee’s own responsibility.

 RNI Heerlen (for in the region)
 General list of RNI desks in the Netherlands

Crossborder
Click here for more information on crossborder work. Please contact HR if you are a crossborder worker. KCIS will help you obtain your BSN via the RNI desk or, if applicable, create the work permit exemption letter.

HR will provide you with the Social Security questionnaire where it is determined where your social security lies. Based on the questionnaire, an A1 form will be requested by UM-Crossborderwork. Click here for more information.