Erasmus+ Mobility for staff

Maastricht University (UM) attaches great importance to employability and mobility improvement of its staff. It is essential that staff be offered opportunities to further develop themselves professionally and capitalise on their competences where possible. UM therefore has a Staff Career Centre. Staff can also develop themselves further at other institutions, by participating in the Erasmus+ programme.

Important information
No staff mobility is currently available. A pilot will start in spring 2024 and participating departments will be announced as soon as possible.

Erasmus+ programme

What is the Erasmus+ staff mobility grant?

The Erasmus+ staff mobility grant is an EU-funded grant that helps finance EU staff teaching and training mobility with other Erasmus+ partner institutions. The programme provides subsidies to promote European-level cooperation, exchange, follow-up training and traineeships for university staff members.

If you would like to participate in this programme, you will have to arrange the training and/or experience days on your own. The duration of your stay can range from two days to two months (excluding the travel days). Through Erasmus+ a subsequently contribution to the cost of the stay abroad is possible.

Grant and travel amounts

The Erasmus+ staff mobility grant consists of two funding components:

  1. a daily allowance
  2. a travel cost allowance.


Daily allowance amounts

Receiving country/Programme country Grant amount per day (days 1-14; days 15-60 funded at 70% of that amount)
Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, Liechtenstein, Norway € 120,-
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Malta, Portugal € 110,-
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, the Republic of North Macedonia, Turkey € 100,-


Travel cost amounts

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip.

From call 2021 on, a staff member can apply for a green travel allowance. This allowance is in place if the staff member travels by train or bus to the mobility destination.

Travel distances Amount Green travel - Amount (Call 2021-2022)
Between 10-99 km € 23,- € -
Between 100-499 km € 180,- € 210,-
Between 500-1999 km € 275,- € 320,-
Between 2000-2999 km € 360,- € 410,-
Between 3000-3999 km € 530,- € 610,-
Between 4000-7999 km € 820,- € -

 

Can I apply for an Erasmus+ staff exchange?

UM staff visiting an institution abroad for teaching or training may be eligible for funding for a minimum duration of two days to a maximum duration of 60 days (excluding two travel days), if they have a P-number and receive salary by the UM, and if their proposed staff mobility includes one or more of the following elements:

  • Lectures
  • Job-shadowing
  • Tutorials/seminars/workshops (not conferences)
  • Research supervision of students
  • Problem-based learning/case studies
  • Own research activities
  • Promotion and/or follow-up/monitoring of Erasmus+ mobility
  • Joint events and seminars
  • Participation in a Staff Training Week (read more on IMOTION)
  • Participation in tests/exams
  • Planning of future Erasmus+ co-operation
  • Cultural activities
  • Monitoring of Erasmus+ cooperation projects

  Please note:

  • Teaching mobility must cover 8 hours of teaching per week, or 8 hours of teaching minimum if the mobility is shorter than one week
  • If you choose to combine teaching and training, your mobility must cover 4 hours of teaching per week or per stay if you stay is shorter than a week.
  • Erasmus+ funding is not possible for conferences

Application procedure

Before you apply

Step 1: Check the table with daily allowence amounts above to make sure the higher education institution where you wish to teach or train is in one of participating programme countries. Contact the institution and receive permission for your mobility there; or organise your own mobility with one of the following organisations in a programme country:

  • Private or public companies
  • Research institutions
  • Non-profit organisations
  • Schools/institutes/education centres
  • Study and career service organisations

Step 2: Receive permission from your manager or head of department at UM. Discuss what costs during your time abroad you will declare to your department when you return home, as Erasmus+ funding is limited.

Funding for teaching mobility

If you wish to apply for funding for teaching mobility, please check with a UM Faculty International Relations Office to ensure that UM has a valid Erasmus+ exchange agreement that includes teaching with the institution where you wish to complete your teaching mobility.

Application

Step 3: Complete the form Staff Mobility Agreement for Training or Staff Mobility Agreement for Teaching.
Step 4: Sign the Agreement.
Step 5: Have the Agreement signed by your manager.
Step 6: Have the Agreement signed by a representative of the receiving institution.
Step 7: Scan the Application form and send this via email to the funding advisor of your faculty.
Step 8: The funding advisor will prioritise which candidates are selected for Erasmus+ funding. The funding advisor will send an email to the Erasmus Office stating the allocated amount.
Step 9: You can send the Mobility Agreement to the Erasmus Office for a final review, at least four weeks before your departure. In that case the Erasmus Office has time to take care of everything before you go abroad.

Faculty Funding advisor
FASoS Kim van Honk
FHML - Research

Gwynned de Looijer (CARIM, M4I)
Vivian Braeken (CAPHRI, SHE)
Frans van Nieuwpoort (NUTRIM)
Marco Berndes (MHENS, GROW, MERLN)

FHML - Institute for Education Maud Dassen
FSE Eva Rijkers
Gianpiero Caso
FPN Marcel Giezen
LAW Patrick van Eijs
SBE Wendy Hardy
YUFE Veronique Eurlings

 

Selection

Step 10: Within three weeks of submitting your application, you may expect a grant decision from the UM Erasmus Office.
Step 11: If you application is approved, you will receive a Grant Agreement, which must be completed, signed by you and your manager, and sent to the Erasmus Office before your mobility departure.
Step 12: Finally, you will receive a Certificate of Attendance Staff Mobility. This form must be completed by the receiving institution and must be sent via email to the UM Erasmus Office within two weeks after the end of your period abroad/exchange.
Step 13: The day after your mobility ends, you will receive an automated email invitation to fill out the online Participant Report detailing your Erasmus+ mobility. Completing this last step is mandatory; please note that the Erasmus+ funds will not be transferred to the budget number until this Participant Report has been submitted.

Please declare your costs made during your Erasmus+ exchange at your own department using the budget number you have noted in your Grant Agreement. After the UM International Services Desk has received your completed Certificate of Attendance Staff Mobility and Participant Report, your Erasmus+ award will be paid to your department’s budget number. Erasmus+ funding will not be paid directly to staff.

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.