Niet ge- definieerd

Updates for FHML STAFF

 

FAQ FOR EMPLOYEES

Wednesday 20 May 2020, 10.30h

Instructions for employees who have permission to work in the buildings of FHML, FPN and FSE

 

Instruction for employees who have permission to work in the buildings of FHML, FPN and FSE
From the end of May, we will slowly reopen our buildings, starting with research activities within UNS40 and UNS50. Departments must first draw up an action plan and submit it to the Faculty Board. Employees can only return to work in the labs after approval.
It remains necessary that we make good agreements about working in our buildings. Of course, the guidelines of the RIVM continue to apply.


The following agreements / rules of conduct  intend to protect yourself and your colleagues:

  1. Take responsibility for yourself and for others; use common sense and consider each other.
  2. Stay at home if you have mild cold-like symptoms, such as a sore throat, a runny nose, sneezing, a mild cough or a fever above 38 degrees Celsius.
  3. If you have a fever above 38 degrees Celsius or shortness of breath, you and anyone you live with should stay at home. If you feel better and have not had any symptoms for 24 hours, you can go outside again.
  4. Talk to each other if the rules are not followed. People sometimes don't pay attention, and it's everyone's job to help others abide by the rules. "Keep each other healthy!"
  5. Report a (suspected) Corona infection to your manager.
  6. Register and deregister when entering and leaving the building via the online registration tool or the lists at the reception. We do this because we need to know how many people are in the building.

When you are present in the building:

  1. Make sure you can always keep 1.5 metres distance from others, also in rooms or corridors without walking directions. Give way for "oncoming traffic" in your office or lab or in one of the "inlets" in the hallways.
  2. Do not shake hands.
  3. Disinfect your hands when entering the building and then wash with soap and water or disinfect your hands regularly (guideline is 6 times a day). Use paper tissues to dry your hands. At various places in the buildings hand gel, soap and paper towels are available.
  4. Cough and sneeze into your elbow
  5. Use paper tissues to blow your nose and discard them after use
  6. If it is not possible to keep a distance of 1.5 m due to the nature of the work, use protective equipment and perform a health check in accordance with the RIVM rules, see additional instructions.
  7. Lab coats and goggles are only used by one person and are not shared.
  8. Report to your PI / research leader or department head when you will be present and when you will be leaving so we know how many people are still in the lab.
  9. Working alone is prohibited. The research leader / PI ensures that 2 employees are always present at the same time, who observe the rules of "social distancing". This way colleague can keep each other safe.
  10. After work, clean your workplace and equipment for those who come after you.
  11. Only 1 person is present in the toilet blocks at a time.
  12. If it is not possible to keep a distance of 1.5 m due to the nature of the work, use protective equipment and perform a health check in accordance with the RIVM rules, see additional instructions.
  13. Lab coats and goggles are only used by one person and are not shared.
  14. Report to your PI / research leader or department head when you will be present and when you will be leaving so we know how many people are still in the lab.
  15. Working alone is prohibited. The research leader / PI ensures that 2 employees are always present at the same time, who observe the rules of "social distancing". This way colleagues can keep each other safe.
  16. After work, clean your workplace and equipment for those who come after you.
  17. Only 1 person is present in the toilet blocks at a time.

To ensure that everything runs smoothly and to minimize risks, we provide:

  • soap and paper tissues to wash and dry your hands several times a day
  • disinfection at entrance/exit
  • disinfectant wipes to disinfect equipment
  • shielded counters
  • room ventilation, which has been adapted
  • walking routes where needed so that you can safely move around the building
  • sufficient emergency response and first-aiders
  • extra effort from the cleaning personal

Additional instruction for research with human subjects: The Health Check
More information : www.rivm.nl/coronavirus-covid-19/werk/contactberoepen
If one of the questions below is answered with YES, the employee may not come to work or the subject may not come to the appointment. The work or appointment must be postponed until the answer NO can be given to all questions:

  1. Did you have one or more of these complaints in the past 24 hours:
    • a cough
    • a runny nose,
    • a fever above 38 degrees Celsius.
    • shortness of breath
  2. Does anyone you live with have a fever above 38 degrees Celsius or shortness of breath?
  3. Are you diagnosed with the new coronavirus (by a lab test) in the past 7 days?
  4. Do you have a roommate / family member with the new coronavirus (determined by a lab test) and did you have contact with this roommate / family member in the past 14 days while he / she still had complaints?
  5. Are you in quarantine because you had direct contact with someone diagnosed with the new corona virus?

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Tuesday 21 April, 08.00h

Wanted: doctors


Wanted: doctors!
At the moment, doctors are urgently needed in the hospital.

If you as a physician-researcher (preferably with clinical experience) temporarily would like to switch to patient care, please follow this step-by-step plan:

1. Consult with / ask approval from your managing boss, head of your department and your promotion team and make agreements about your research.

2. If you are going to work at the MUMC+: think carefully about what work you would like to do and report this to the UM Job Board via staffcareercentre@maastrichtuniversity.nl
They link the supply from UM to the demand from the MUMC. If you are going to work at another hospital, discuss this with your contact person there.

3. Report to the managing director of the School where your research is located. Together with the HR consultant, the School ensures that a suitable solution will be found for your situation and will communicate with the subsidy provider in consultation with the PI. A secondment agreement must be made before starting clinical work; volunteer work is not allowed.

Managing directors:
GROW: Judith Doomen (j.doomen@maastrichtuniversity.nl)
NUTRIM: Rob Levels (r.levels@maastrichtuniversity.nl)
MHENS: Tom van den Crommenacker (t.vandencrommenacker@maastrichtuniversity.nl)
CAPHRI: Martijn Streefkerk (m.streefkerk@maastrichtuniversity.nl)
CARIM: Wouter Hankel (w.hankel@maastrichtuniversity.nl)
SHE: Sabina Bulic (s.bulic@maastrichtuniversity.nl)
M4I/MRLN: Sef Janssen (sef.janssen@maastrichtuniversity.nl)

4. In case your activities in the hospital take place outside your UM appointment and therefore not during UM working hours (in the case of part-timers), register your additional activities in ESS, so that permission can be given by your manager.
(https://intranet.maastrichtuniversity.nl/en/um-medewerkers/salarissen-en-declaraties/salarissen/nevenwerkzaamheden)

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Tuesday 7 April, 14.00h

Update on FHML education / Crowdfunding for students in need / Student babysitters unburden employees / Need some mental help or just a good conversation? / Online survey (in Dutch) of Covid-19's relationship on behaviour and mood


Update on FHML education
Hopefully this message finds you well and in good health. These turbulent times provide all of us with great challenges in our personal and professional lives, and we do hope that you are able to cope with this new situation. For FHML, one of the main current goals is to organise online education and assessment in the best possible way. In general, this appears to go really well thanks to the efforts of many of you. Again, we would like to express our appreciation for all the hard work and collegiality! With this message we want to inform you about the current situation in FHML education and the matters that are under development.

Information provision about FHML education
We have started weekly updates for programme coordinators and all FHML students to inform them about relevant developments and important topics that are specifically related to FHML education. More general information about developments and decisions at UM and national level are published on the UM website, in the UM updates and the FAQs. These FAQs are constantly updated, so please check these regularly.

Online education
As you know, the Executive Board has decided to offer all education online until the end of the current academic year. This means that educational activities are converted in a way that they can be offered online. For tutorial group meetings and lectures this works out quite well. In addition, creative solutions are being developed to offer certain practicals and trainings in an online fashion. For other practicals this will be more difficult, and we will have to find ways to catch up in the UM buildings as soon as that is allowed again. Placement coordinators are busy solving issues related to placements, internships and rotations. This asks for creative and flexible solutions that are offered by many.

Online access to documents and study materials for students
We received questions about online access to documents and study materials, because VPN is not available for students. There are alternatives available, which are explained on the website: https://www.maastrichtuniversity.nl/education/online-education-um/students.

Online assessement
A huge challenge is to find acceptable solutions for online assessment, especially for large groups of students. Alternative assessment methods are being explored and introduced. Examples are oral exams or presentations, open book exams, and a series of multiple (short) tests or assignments throughout the course (e.g. during tutorials) that can be aggregated and used for decision making. The FHML taskfore Assessment can be contacted for help and advice.

Assistance and support
Our taskforces Faculty Development and Curriculum Development and E-learning are also available for assistance upon request. They already assist many course coordinators that are active in periods 5 and 6, but can also be contacted by other staff members for questions regarding online education or tutoring in online courses. They can be contacted via doc-prof-fhml@maastrichtuniversity.nl (for both taskforces). The UM-website about online education also provides a lot of information. The website is redesigned to provide a better and more structured overview and is updated continuously (https://www.maastrichtuniversity.nl/online-education-um).

Thank you again for all your efforts, especially in a time in which much is still uncertain and unclear. Don’t hesitate to contact the programme coordinator or the director of education of the programme you are involved in, if you have questions, suggestions or concerns.

Crowdfunding for students in need
The University Fund Limburg - SWOL has launched a crowdfunding campaign for (international) students who are facing acute financial problems as a result of the coronavirus pandemic. These are students who have largely lost their sources of income and who cannot appeal to existing schemes of the Ministry of Education, Culture and Science (OCW/DUO) or the UWV, for example. These students have very little, if any, financial room for necessities such as shelter, food and drink.... let’s helpt these students together!

Donate online via: https://www.umcrowd.nl/project/help-um-students-in-dire-financial-straits?locale=en

Student babysitters unburden employees
Two medical interns of Maastricht University (UM) – Vera Kleinveld and Emma Sanders – seized the corona crisis for a special new initiative. Under the motto "Care for care!" they have set up a network in which UM students are linked to UM employees and healthcare employees in South Limburg who can use a helping hand at home in the form of a babysitter. Read more and sign up!

Need some mental help or just a good conversation?
The current situation is so exceptional, in all sorts of ways, that many people can experience anxiety or more stress. How should you deal with it, if this happens to you? The World Health Organization (WHO) pays attention to this theme with online tips.

It might be nice to talk to someone who is able to help you think about other perspectives or possible solutions. You can always contact your own manager or your HR consultant if you like. Would you rather talk to someone you don’t know? Corporate Social Work department of HumanCapitalCare provides this service for UM employees. The conversations are confidential and will in no way be reported back to UM. You can call Nicole van Diepen on +31 6 30210067 without UM's prior consent.

Online survey (in Dutch) of Covid-19's relationship on behaviour and mood
The corona pandemic has created a unique situation for many of us. For example, many of us stay indoors longer and we have less contact with others. In addition, some people experience uncertainty, for example about the chance of becoming infected with the virus or the possible effects of the pandemic on the economy. We would like to map out how you deal with the corona pandemic and its possible effects on your mood. Participate in the study.


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Monday 30 March, 19.00h
Systematic reviews on COVID-19 / Overview of COVID research initiatives / Working from home and you don't have the right resources? / FHML buildings available for research, under strict conditions / Message from MUMC+: availability for regular projects


Systematic reviews on COVID-19
COVID-19 (coronavirus disease 2019) is a public health emergency of international concern. As of this time, there is very limited data available on almost all aspects of this disease.

We are refocussing our work to provide rapid systematic reviews on COVID-19. In the first place we will focus on risk factors for prognosis, risk factors for incidence and the effectiveness of new interventions.

We are looking for colleagues with experience in systematic reviews to help us, specifically those with expertise literature searching of pre-print journals and archives, critical appraisal and meta-analyses in stata.

If you are interested please contact m.zeegers@maastrichtuniversity.nl

Overview of COVID research initiatives
On the FHML internet page you can find an overview of all kinds of initiatives to support COVID research, click on: COVID initiatives for research

If you want to contribute to this overview, please send an email to: communicatie-fhml@maastrichtuniversity.nl

Working from home and you don't have the right resources?
Working from home has become the standard for all of us. The buildings are closed and only exceptionally accessible and only with the permission of your PI or manager. Some colleagues have indicated that they do not have the right facilities at home to do their work well. Think of people who do not have a laptop and do not have a PC at home. We think it is important that everyone can do their work well. In consultation with your manager, it is possible to take your desktop computer home, for example. In that case, send an email to FHML-homeworking@maastrichtuniversity.nl and let us know what exactly you took home to do your work well.

FHML buildings available for research, under strict conditions
Since there are hardly any reception staff and emergency response officers present, you can only work in the FHML-buildings if this is strictly necessary and if we make good agreements. You can read these agreements below:

Do you have symptoms yourself, or does someone in your family have respiratory complaints and a fever? Then stay at home (in accordance with RIVM guidelines).

Permission is granted by the relevant principal investigator (PI), who reports this with reasons to the managing director of the research school involved.

Working alone is explicitly prohibited. The research leader / PI ensures that 2 employees are always present at the same time, and that they stick to the rules of social distancing.

All persons present in the UM buildings must register on the list at the reception and deregister again upon departure.  This applies to all UM buildings, even if nobody is  present at the reception! Security will take care of placing and removing the registration lists. In addition, persons present must register and deregister from their PI by email. PI maintains this log for possible questions / checks.

In the event of any crises / calamities:
o From a landline, call 1333
o With a mobile phone, call 043-3875566


Message from MUMC+: availability for regular projects
Uncertainty has arisen about the progress of regular projects together with colleagues in the hospital. Apparently there are project leaders who call on employees from the primary process or the crisis organisation to contribute to regular projects. That is absolutely not how it should be. Dealing with the corona crisis requires all hands on deck from colleagues in the primary process and crisis organisation. Colleagues who are not part of this can of course continue to projects from home, so that they make as much progress as possible.

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Friday 20 March, 17.00h

FHML buildings available for research, under strict conditions / inform your grant provider in case of delay

We have all been working at home for a week now; we provide online education, consult colleagues via Skype or Zoom and try to combine this with our private situation.

Last week, activities at UM were gradually phased out, and in principle everyone now works from home. In addition to education, we also conduct research. This makes it sometimes necessary to come to the Faculty. Since there are hardly any reception staff and emergency response officers present, this is only possible if this is strictly necessary and if we make proper agreements. You can read these agreements below:

1) Permission is granted by the relevant principal investigator (PI), who reports this with reasons to the managing director of the research school involved.

2) Working alone is explicitly prohibited. The research leader / PI ensures that 2 employees are always present at the same time, and that they stick to the rules of social distancing.

3) All persons present in the UM buildings must register on the list at the reception and deregister again upon departure.  This applies to all UM buildings, even if nobody is  present at the reception! Security will take care of placing and removing the registration lists. In addition, persons present must register and deregister from their PI by email. PI maintains this log for possible questions / checks.

4) In the event of any crises / calamities:
o From a landline, call 1333
o With a mobile phone, call 043-38 75 566

Overview opening of buildings
In the FAQ on the UM website you will find an up-to-date overview of which buildings are accessible to employees. UM Sports, the University Libraries and all catering points are closed.

Delays in ongoing research: inform your grant providers and partners
The COVID-19 pandemic situation and the subsequent decision to allow researchers to only be present in the university laboratories when strictly necessary, may lead to a delay or even temporary suspension of current research. 

To avoid that this will lead to repercussions with the various public or private grant providers or that we run the risk that the project period in which the costs are eligible (also referred to as the eligible project period) is exceeded and we are no longer able to claim research costs, the following actions need to be taken:

1) The Principal Investigator (PI) informs the grant provider and any other (consortium) partners by email about possible delays or termination of research activities.
The following documents have been prepared to support the PI*:
- Draft letter
- Instructions UM / Maastricht UMC + regarding research with patients and healthy volunteers 
- Instructions from UM regarding laboratory and animal research

2) The research school will send the PI’s a list of current projects (with project number, order number and project title). The PI determines for which projects action needs to be taken. The managing director of the school and the administrator need to be included (in cc) in mail correspondence with the grant provider.

3) The aim of providing the information and possible negotiations is primarily to maintain and, if necessary, extend the budget-neutral extension of the ongoing studies or studies to be started. For the time being, the financial consequences will be discussed during the regular P&C meetings or portfolio meetings between the business office and the PI’s.

4) If a grant provider reacts to the message with specific questions or a defensive response, the file can be submitted to Legal Affairs for legal advice (Kim Wiersma until further notice).

5) Finally, we would like to draw the attention of researchers to inform the METC or CCM in time about the consequences of the current measures due to COVID-19.
 

* All relevant document documents will be available for you by the business office of your research school, or via communicatie-fhml@maastrichtuniversity.nl

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Monday 16 March, 19.00h: Work from home, research with people and help with online education
 

UNS5 closed
The UNS5 building (Skilslab) is closed for students and staff from today, 16 March.

Do you need certain programmes to work from home?
SPSS, Atlas, Endnote, Office, VPN and Fastviewer have downloads from TOPdesk self service portal for both students and employees. See: https://servicedesk.icts.maastrichtuniversity.nl/tas/public/ssp/content/detail/knowledgeitem?unid=3aaf3a03-47a6-4115-bf63-44734ce9a502 

Guidelines MUMC+/UM regarding research with patients and healthy human participants
From 17 March until further notice:

  1. Do not ask participants or patients to come to the Health Campus or other University buildings for visits that serve research purposes. This applies to aZM, UNS50, UNS40, Scannexus and all other University buildings.
  2. Do not visit participants or patients in their homes for research assessments.
  3. Do not start new studies with healthy participants or patients and do not include new participants or patients into ongoing studies in University buildings, the academic hospital or Scannexus.
  4. Research that only involves remote data collection (e.g., online questionnaires) can be continued.
  5. Evaluations of medical interventions administered as part of clinical trials can be continued if the possible benefit for the patient is considerably higher than the risk and no extra contact with the researcher or a research assistant is required.
  6. Scientific research with in-or outpatients can continue in the hospital setting if the visit is linked to a routine clinical procedure and no extra contact with the researcher or a research assistant is required, and no extra protective materials need to be used. Patients must not bring bodily materials collected at home into the hospital.

Exceptions to the above are generally not possible. Well-founded requests for exceptions can be considered by the Dean.

Communication with sponsors/ funders:
Decisions on delay or modifications of (ongoing) research projects can have consequences for contractual agreements with funders (NWO, ZonMW, EU, charities, private funders). We suggest the following steps:

  1. If the above guidelines influence the progress of your research or have other consequences for it contact the administrative office of your Faculty or FHML Research School or the CTCM (referred to as 'administrative office' from here on) immediately.
  2. Jointly with the administrative office, check the contractual obligations carefully and discuss the implications. Then get in touch with the sponsor/ funder in order to inform them about the institutional guidelines and discuss jointly the possible solutions for the specific research project.
  3. Make sure to document contacts and formal decisions taken by/ with the sponsor/ funder carefully.
  4. The administrative office will ensure that a central overview is available, which will enable timely action by the RvB and/or CvB if needed.

If you have further questions or need more detailed explanations you can contact your Faculty Director or the management of the relevant FHML Research School.

Help for teachers with online education
UM Online
As you probably know, there is a central Um website UM Online with useful resources for teaching staff who need to go online. In addition there is a helpdesk helpdesk-onlinelearning@maastrichtuniversity.nl, for support.

VideUM
On VideUM you can find instructions, guidelines on:

  • On  campus lecture recordings  with Mediasite
  • MyMediasite and MyMediasite desktop Recorder for recording and uploading lectures, powerpoint presentations and other videos
  • Blackboard Collaborate Ultra for a video conferencing tool for interactive online lectures (webinars). – Later Zoom, a similar tool, will most likely be added as a UM licensed too
  • Guidelines on providing online lectures and tutorials for teaching staff and etiquettes for students, a as well as advice on redesigning tutorials and lectures using discussion threads in Blackboard as well as feedback fruits.
  • Consent forms for recording guest lecturers

If lectures not substantively different from last years recordings, these recordings can be put back online. Please contact video-fhml@maastrichtuniversity.nl

Forum in blackboard/EleUM
A community in Blackboard/EleUM has been launched to function as a discussion forum for teaching staff, monitored by EleUM, Mediasite, Collaborate and Zoom support staff, as well as online learning experts. To access this community UM Staff Education Community, follow the link and click on Self Enroll.

Blackboard Collaborate
Please note that the central project team is working on a Campus wide Zoom license, until then the Blackboard Collaborate is the UM web conferencing tool (up to 250 participants per session), as it is GDPR compliant.

More information or questions?
Do you need more information or do you have a question that is not answered on the website? Below you see where to turn to with your questions. All questions will be answered between 9.00 and 17.00h.

Employees can contact the Marketing & Communication department of the FHML. Send an email to communicatie-fhml@maastrichtuniversity.nl and we will answer your question as soon as possible. Or call +31 (0) 43 38 85 798 (first you choose your language, then you choose ‘option 2 – prospective student’. This is an existing telephone line we currently use for the Corona Helpdesk for employees. We are checking if we are able to change the voicemail message, we are sorry for the confusion.) or send a message via WhatsApp +31 (0) 6 41 14 62 81.

For ICT questions about working from home, mail to fhml-ict-support@maastrichtuniversity.nl

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Sunday 15 March, 20.30h: Clinical rotations stop as of 16 March

Information about clinical rotations Medicine and A-KO

The past few days, some clinical rotations already ceased. Now that the pandemic continues to spread, stronger measures are in place. Today, 15 March, consultation took place between the deans of all Dutch medical faculties. In line with the regulations of the Ministry of Education, Culture and Science to stop physical education in higher education, and because of the rapid expansion of the virus, we have decided to put a stop to the clinical rotations from MUMC+/FHML as of 16 March 2020. Many students want to volunteer to support healthcare institutions. In the coming week, we will provide more information about the opportunities to work as a volunteer for students who would like to do that.

Below you find the most important consequences of this decision:

 All physical education and exams within the buildings of MUMC+/FHML will be stopped until further notice. This also includes all clinical rotations and (scientific) patientbound internship, and other internships in healthcare settings where the safety of the student cannot be guaranteed. This applies to all clinical internships in MUMC+, the affiliate hospitals, the GP practices and all other healthcare instititions.

 An exception to this is the possibility that HELP (Health Care Participation, ‘GEZP’ in Dutch) students and phase 4 A-KO students can continue their junior doctor internship (‘semi-arts-stage’ in Dutch), if this contributes to healthcare (also with general practitioners or the GGD). The prerequisite for this is that the learning objectives are maintained and supervision can be guaranteed. This exception is not an obligation for students, and they may withdraw unilaterally under any circumstances and at any time.

 Students can make a voluntary contribution to healthcare. No credits are associated with this work. The Institute for Education will set up a contact and support centre for this; more information will follow as soon as possible.

We do our utmost to prevent or limit study delay for involved students.

More information?
For the latest information please go to the UM website's homepage (Corona update#12).

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Friday 13 March, 17.30h: Education from Monday online

Education within FHML from Monday 16 March onwards

Yesterday, the Executive Board made the decision to offer all education online from next Monday onwards (see Corona update #10). This message is meant to give you more details concerning the situation within FHML, with the exception of the clinical rotations. A meeting will take place concerning this.

Exams
Bachelors
The exams for the bachelor’s courses in period 4 will be postponed until June (week 8-12 June). Exceptions are the course 3.4 of the bachelor's in Biomedical Sciences, as these exams have a different form, and for now the clusters in year 3 of the bachelor's in Medicine/ITM.

Masters
Exams of the master’s programmes are customised, but it is also possible to postpone these exams to June (week 8-12 June).Course coordinators may, in consultation with the programme coordinator and the Board of Examiners, choose to carry out exams in alternative ways, such as by means of a written assignment. This way, courses in the master’s programmes can be completed before the start of the internship period.

Tutorial groups
Tutorial groups are offered online as much as possible from next Monday onwards. After the weekend, new information will be provided by UM central on how to do this and which means will be available hereto. Tutors will have large discretion to choose this or other forms of communication, as long as they remain in regular contact with their tutorial group (possibly divided). Instruction videos are currently being made and a helpdesk is being set-up UM-wide.

Lectures
Lectures will also be offered online from next Monday onwards. This can be done in three different ways:
• If the lectures are not substantially different from the previous year and are already recorded, then last year’s recorded lectures may be placed online. Please contact video-fhml@maastrichtuniversity.nl
• If this is not possible then the lectures already scheduled for recording can take place as usual in the (now empty) lecture halls, which will then be recorded and placed online.
• It is also possible to record a lecture at home or at your workplace. Further instructions hereto will be provided in a UM message which will follow later.

Practical education
Practicals, trainings and Skillslab education will not be offered for the time being from next Monday on. How to handle this will be decided at a later time.

Placements/internships
Students and teachers are no longer obligated to continue the placements/internships at the workplace. It is allowed to continue the placements/internships if the opportunities are available and both parties agree to this. If a placement/internship is discontinued at the workplace, we kindly request the supervisors to create opportunities to complete the internship by means of written assignments or otherwise.

Foreign internships and exchanges
FHML students who currently reside abroad for their study and who wish to return will be given the opportunity to do so. This is supported by the Institute for Education.

Students who wish to complete their internship abroad, despite the aggravating circumstances, will only be allowed to do so if the host institution and their supervisor give their consent. Furthermore, this will be only allowed at the student’s own risk. Students must clearly state that they are aware of this; and this agreement will need to be documented in writing.

Students who will go abroad for their studies shortly (between now and the end of June 2020), are strongly advised not to do so. Nonetheless, if they do wish to go abroad then this will be entirely at their own risk. In this case, this agreement will need to be documented in writing as well.

In all cases where an internship is discontinued prematurely or cannot be started at all, the student needs to contact the internship coordinator of their programme; an additional assignment or replacement internship/assignment will be sought instead.

Exchange students who are currently performing an internship or education at FHML and who want to return to their country of origin are requested to contact their own educational institution to arrange this.

We understand that these measures make a great demand on everyone’s flexibility. We will try to offer support where possible and we ask for your understanding in this exceptional crisis situation.

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Friday 13 March, 16.30h: General measures & research

Extra measures from Monday 16 March

Yesterday, the Dutch government announced new measures regarding the coronavirus. In addition, UM is now taking extra measures.

General advice (for non-clinic departments)
UM advises its employees to work from home as much as possible.

Some tips for UM employees who work at home:
- lock your office door at UM
- in case you have a desk computer, switch it off completely
- take your laptop with you
- place important documents on your laptop (so you can always access them, even if you don't have access to your folders at home)
- you must be available by phone; so make sure that the telephone number on which you can be reached is known to your manager and to direct colleagues
- within your department, it must be clear who is not present at what time and who is working at home; make an accessibility overview per department
- because network capacity is limited, only use VDI or VPN if necessary
- instead of via VPN, consult your email as much as possible via webmail. Log in via http://mail.maastrichtuniversity.nl

For those of you who are working at the workplace
- avoid physical appointments as much as possible. If possible, cancel your appointments. If the appointment is too important to cancel, try to come together virtually / online as much as possible.
- there must be a minimum occupancy for handling incoming phone calls

Every day, UM places new updates about the UM and the coronavirus on the website. The latest information (update # 10) was shared yesterday on the UM website at 7.30 pm.

Research with test subjects
Next Monday, specific instructions will be given on how to deal with studies involving subjects.

Animal research: protective measures CPV
Research at the Central Animal Facility (CPV = Centrale Proefdier Voorzieningen) relies on healthy and well fostered animals. Fostering and care has priority over performing experiments. The hygienic status of the animals is really crucial for the work with them, so we must ensure that the care and provision can continue as normal as possible.

Therefore, we asks researchers to reduce their visits to CPV to the absolute necessary minimum. Persons belonging to risk groups (having a cough, a cold or a sore throat OR a fever OR contact with a known Corona patient or recent visit to a risk area) should not enter the CPV at all, under any circumstances.

To avoid shortage in personal protective equipment (PPE, especially mouth masks like surgical masks or FP2 or FP3 masks), we ask you to use PPE (that you use at CPV) more than once, if possible. FP2 or FP3 masks can be used more than 1 day in the same barrier, when properly stored in between in the barrier. 

In view of the epidemic, we recommend all researchers to not invite new personnel, guests or visitors to the premises.

More information/contact
Would you like to get more information on a specific matter or do you have a question that is not being answered at our website? Send an email to communicatie-fhml@maastrichtuniversity.nl and we will answer your question as soon as possible.

UM helpdesk for employees: +31 6 38 30 31 32 (Monday–Friday: 08.30–17.00 and Saturday and Sunday: 10.00–16.00).

Niet ge- definieerd

Updates for FHML STUDENTS


FAQ FOR STUDENTS
 

Friday 1 May, 17.00h: message from the Institute for Education

About: exams 
 

This update will mainly address the exams. It will be the last FHML-wide update for now, because we noticed that the questions currently being asked mostly concern the programmes and courses. Of course you will still be able to ask questions via askFHML, and we will send another FHML-wide update if necessary. 

Major steps were taken this week concerning decision-making about tests. An overview of the test form, test date and test method for all programme components was made in close consultation between the course and cluster coordinators and the Boards of Examiners. Consultation with the Faculty Council also took place for tests where online proctoring is required. The proctoring will take place within FHML and no recordings will be made or saved.

The test of period 4 still needs to take place for several bachelor’s programmes. Even though this means that extra tests will take place in the coming months, we tried to achieve an even distribution of the study load in the planning as much as possible. This is complicated as the term for marking the exams, the time available until the resits, and the feasibility for the organisation (such as availability of digital testing capacity and proctors) also needs to be taken into account. The information for all courses (period 4 and 5) and clusters will be available next week at the latest. Keep an eye on the Student Portal and your email. Please read the information about the test method carefully and prepare yourself accordingly. Sometimes a test session will take place or you will be asked to check the functionality of your own computer/laptop and smartphone. Please participate in this and follow the guidelines to avoid unnecessary problems during the actual test. 

We would like to emphasize that all normal procedures to ensure test quality also apply to online testing. For example, all modified assessment plans are reviewed by the Boards of Examiners and individual questions are checked by test experts. You can therefore rest assured that the test is of the same level as if it were taken in the usual manner. 

Please take care of yourself, your close ones and your fellow students.


---------------------------------

 

Friday 17 April, 17.00h: message from the Institute for Education

About: assessment period 4 (ba) / resits July and August also online / clinical rotations master geneeskunde, master A-KO (phase 3/4 and master in Medicine


We hope that you are well and that you enjoyed your Easter weekend. In this weekly update, we would like to provide you with information about what you can expect for the coming period and what we are working on within the FHML.

Assessment period 4 (bachelor’s programmes)
The proposed formats for the bachelor’s courses where an exam for period 4 still needs to take place are discussed with the Boards of Examiners. It is very important for the Board of Examiners that the reliability and organisation of these exams are secured as well as possible. This is complicated and takes time, but we will inform you as soon as possible about the exact time and form of the exam. We strongly advise you to keep up with the study material as well as possible!

Resits July and August also online
We decided to offer the resits taking place in July and August online. The planning groups have been informed about this recently, and they will need some time to explore in which form these resits can take place. Organising the resits is customised work and depends on e.g. the number of students participating. More information will follow as soon as possible.

Clinical rotations Master Geneeskunde, Master A-KO (phase 3 and 4) and Master in Medicine
Last week  a national guideline was determined for the master’s programmes in Medicine. This guideline provides the programmes with frameworks, based on the local situation, to adapt their programme in order to keep the consequences of the crisis for the Master's in Medicine manageable. Naturally, we are working our hardest to develop this further. Programmatic assessment offers major advantages in this. Because of the specific situation of the clinical rotations, we have created landing pages on the intranet where you can find all information. You can find these here:

Master Geneeskunde: https://intranet.maastrichtuniversity.nl/nl/fhml-studenten/studieverloop/master-geneeskunde/covid-19
Master A-KO: https://intranet.maastrichtuniversity.nl/nl/fhml-studenten/studieverloop/master-arts-klinisch-onderzoeker/covid-19
MaMed: https://intranet.maastrichtuniversity.nl/en/fhml-studenten/study-progress/master-medicineen-track/covid-19

Questions?
We try to keep you informed as well as possible via the programme and course coordinators and these weekly updates, but we can imagine that you still have questions. If you do, please let us know via askFHML: http://www.askfhml.nl/

The best of luck for the coming week. Please take care of yourself, your close ones and your fellow students.

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Friday 3 April, 19.00h: message from the Institute for Education

About: online examination / participation in education / online access to documents and study materials/ other points of attention / social support 


We hope you are well and that you are getting used to following education online. In this weekly update, we would like to provide you with information once more about what you can expect for the coming period and what we are working on within FHML.

Exams in period 4 (bachelor’s programmes)
Last week we stated that we would make a decision on the exams of the bachelor’s courses of period 4 (with the exception of BMS course 3.4 and course HS 2028). Due to the fact that it is far from clear if large-scale examination will be permitted in the MECC (or another location) at the beginning of June, and also to remove any uncertainty on this topic, we decided to offer the exams of the courses in period 4 online. The course coordinators of period 4 will, in coordination with their colleagues of period 5 and 6, determine the most appropriate time for these exams. We will try to achieve an even distribution of the study load as much as possible. Students will be informed of the exact time and exam method at least three weeks in advance.

Participation in education
Collaborating is an important part of our PBL education. For this reason, many programmes have an attendance requirement. Given the special circumstances, this attendance requirement has been abolished in order to prevent sick students, students caring for relatives, or students that cannot attend education because of other circumstances to get into trouble. All other students are expected to actively participate in the online tutorials and other education. After all, we are all in this together!

Online access to documents and study materials
We received questions about online access to documents and study materials, because VPN is not available for students. There are alternatives available, which are explained on the website: https://www.maastrichtuniversity.nl/education/online-education-um/students.

Other points of attention
A website has been developed as part of a project concerning study skills (StudySmart). Here you can find useful tips to support you in studying on your own. You can find this information on: https://www.studysmartpbl.com/news/effective-homebound-learning/.

Furthermore, it has been decided that, given the situation, MaRBLe education offered to a select group of students from the bachelor's programmes in Health Sciences and Biomedical Sciences in periods 5 and 6 will be cancelled. The Honours Programme, however, will continue.

Social support
We can imagine that you might be struggling because of the current situation. Many of your daily activities have changed or have been cancelled, and you might feel lonely. Support each other and look for initiatives to prevent loneliness. For example, the Stichting Mens Achter de Patient (Person Behind the Patient Foundation) is offering the opportunity to become a sports buddy for vulnerable elderly people, and UM Sports is offering sports activities online. Or you can try to organise an online café with your tutor group via Zoom.

The best of luck for the coming week. Please take care of yourself, your close ones and your fellow students.

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Friday 27 March, 19.00h: message from the Institute for Education

About: online examination / practicals and skills trainings / FAQ for students / students helping out in health care

Last week, we sent you an update with information about the educational matters that staff members are currently working on within FHML. We received many positive messages in response to this update. Thank you for that! We will try to send you a weekly update on what we are doing and what you can expect. If you are missing any important information, please let us know through askFHML.

As we stated last week, we decided that all education and exams for periods 5 and 6 will take place online. The first experiences with online education are positive. Online examination is currently being developed, and we try to learn as much as possible from each other on this topic, both inside and outside of FHML. Online examination proves to be especially challenging for larger groups. The exams for period 4 of the bachelors’ programmes (with the exception of several courses) has already been postponed to 8-12 June. Given the recent government regulations, this might not be possible. We will make a definite decision on this matter after the government announces which measures will be taken as of 6 April on 31 March. Naturally, we will inform you as soon as possible and we will try to achieve a balanced study load as much as possible. Another point we are currently exploring, is how to organise inspection of exams for students in an online environment.

Fortunately, we can offer a lot of education online. This does, however, not apply to all education. Practical skills can sometimes only be taught in suitable surroundings, such as a laboratory or the Skillslab. We are currently making an inventory of which practicals and skills trainings are essential and which ones are illustrative. It might be possible to offer the content of an illustrative practical through a different, online method. Online options are also available for communication trainings. We will look for other solutions for the other practicals, together with the Faculty of Psychology and Neuroscience and the Faculty of Science and Engineering. We strive to offer the practicals during the remainder of the academic year as much as possible, but this too depends on the options provided by the new government regulations.

We understand that you have many questions about different topics, such as financial questions or questions about possible study delay. Such questions require alignment on a national level. Therefore, the Dutch universities consult with the Ministry of Education, Culture and Science to formulate answers to questions concerning tuition fees, regulations in case of study delay, options to conditionally enrol in a master’s programme, etc. The Executive Board will communicate hereon as soon as we have clarity, and this information will also be added to the FAQ on the website. A lot of extra information can already be found there.

Finally, we would like to thank you all once more for the positive contributions made by many of you, both inside and outside of the university. Your contributions are valuable to many people and are highly appreciated, whether you are helping a fellow student who is struggling with online education, or babysitting children of people with vital professions, or helping out in healthcare facilities, or any other way. This makes us very proud, thank you! In case you are searching for opportunities to help out in health care, please contact MSV Pulse. MSV Pulse is in close contact with regional health care institutions and knows where extra help is needed.

Please take care of yourself, your close ones and your fellow students.

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Friday 20 March, 17.00h: message from the Institute for Education

About: online turorial groups / practicals, trainings & skillslab / internships & placements / access to the University Library / exams & graduation / international students & education abroad


The corona virus is affecting us all, and the consequences are now being felt by everyone. We understand that the current situation may cause concerns in different areas, about your relatives who may live far away, but also about your study and how the crisis may affect this. We sent out a first announcement with information last Friday. A lot has happened in the meantime, and the national guidelines have been further tightened.

We would like to update you on the current situation by means of this message. While doing so, we would like to emphasise that a lot of people are still working very hard on the situation. Therefore, we do not have all the answers yet, but we would like to inform you about what we are working on. Please also keep an eye on the UM website; FAQ for students are now available. These FAQs are continuously updated.

Online tutorial groups
Many of the tutorial groups are now offered online. Despite the many challenges this poses, we generally feel that this is going well. The tutorial groups are now often facilitated through Blackboard Collaborate Ultra. Other programmes, such as Zoom, will be made available soon. Your lecturer will decide which programmes are the most suitable and will inform you about this.  We plan to follow the regular schedule again for these meetings as of course period 5. Deviation from these schedules is possible, but only in consultation with the tutor and the group. Timetables will be published this week. It is not possible to remove the locations from the schedules, but education in period 5 will be online only. Some educational activities can’t be offered online. We have requested the course coordinators to inform you about this.

Practicals, trainings and Skillslab education
Practicals and Skillslab education cannot be offered within the UM buildings currently because of the tightened guidelines. Teachers will review each training to see if it is possible to offer them (partially) online or to replace them with an assignment. Should it become possible to offer this type of education within the UM buildings again in period 5, we will do so and inform you about this. Naturally, we will take into account that international students may need more time to return to Maastricht.

Internships/placements
We will look for flexible solutions for discontinued internships/placements. What these solutions entail exactly will depend e.g. on your progress within the internship and what the exact aims of the internship are. Everything is aimed at preventing unnecessary study delay. Some internships can be continued from home. Make arrangements for this with your supervisor. Your supervisor will consult with your internship coordinator where necessary, in order to clarify things for you as quickly as possible.

Access to the University Library
Some students indicated that online access to the University Library (UB) is still limited because of the cyber attack. The UB is working their hardest on this, and, in principle, this should not pose any problems. You can find the various ways through which you can still gain online access here: https://library.maastrichtuniversity.nl/services/remote-access/

Exams and graduation
As we communicated last week, the exams of period 4 for the bachelor’s programmes, with the exception of course 3.4 for B-BMS and course 2028 B-HS, will be moved to the week of 8-12 June. We understand that more exams will need to be taken in a relatively short period of time this way, and that this may cause extra pressure. However, there are no other options available so far, as taking exams within the MECC or in the UM buildings is not allowed at the moment. We will of course critically review any possible options to spread out this study load. To prepare for the possibility that the crisis situation will last until the summer holidays coordinators are requested to consider and prepare online alternatives for assessment. If needed, this will be communicated in a timely manner.
FHML will work its hardest to prevent any unnecessary delays. This applies to all programmes, but especially to students who will be graduating soon. At the moment, agreements concerning master’s admission etc. are made on a national level. We will of course inform you as soon as we have more information about this. The standards for transition from one academic year to the next will also be dealt with leniently. The chance of study success is paramount.

International students / education abroad
All students who are currently abroad for their education have received a message by now. This also applies to the students who were scheduled to depart on a short notice. When the education abroad can be resumed depends on how the crisis develops in the Netherlands and worldwide.  FHML also has a large group of international students that study in Maastricht. Messages have reached us that there is doubt among them whether to return to their home country or not. Please follow your heart in this matter, and look at your options. We can understand that during these times you want to be with your family. We will inform you well in advance when e.g. practical training is resumed, and we will take into account that some of you may need more time to return to Maastricht. We would like to draw your attention to the Facebook page ‘NOS in English’. This group is set up by Dutch students who want to provide their fellow non-Dutch speaking students with translations of news articles and programmes currently unavailable in English, specifically regarding the spread of the coronavirus in the Netherlands.

Finally, we would like to express our gratitude once more for all the heart-warming initiatives started within FHML by study associations, the Student Council and many others. It is inspiring to see your contributions! We wish you the best of luck. Please take care of yourself, your close ones and your fellow students. We will support you to the best of our abilities.

Some additional tips
FHML students already know a lot about independent learning and self-directed study. You can do this! Here are some tips to help you.
 
1. Be kind to your fellow students, tutors, and other university staff. These are strange and difficult times. We don’t know everyone’s personal situation. On top of trying to manage the rapidly changing situation at the university, people are also concerned about living in shared housing, being far from home, elderly relatives, looking after children, or something else that contributes to the general anxiety.

2. Be patient with your tutors. Teaching staff have had very little time to adapt themselves and the course material to the new situation, and many staff are also dealing with unexpected changes to their working routines. Maybe not everything will work perfectly right away. Offer feedback in a helpful and constructive manner.

3. Be patient with the technology. Staff have been communicating a lot with each other in recent days, via skype and other meeting software. Sometimes it works well, sometimes not so much. Sometimes turning something off and on again really does solve the problem. Check which software you need, and make time to install and test it before a lecture or tutor group begins. Staff are using software supported by the university, but there are different options, so maybe not every course will be the same. Some options are better for lectures, others for real-time communication. Staff will make choices based on what they think works best for their course.

4. Find a routine that works for you. Plan your days and weeks, so that you have time for study and also time to relax and get some fresh air (if advised by the public health authorities of the location where you are).

5. Follow all of the advice about maintaining distance from other people – but that is physical distance. Use whatever means available to intensify social contact and to keep in touch with your fellow students, friends and family. Set up online hangouts. Those of you who play online games can work together to triumph over dragons. Agree to watch a film at the same time, and then discuss it online. Students that experience a lack of social contact may contact communicatie-fhml@maastrichtuniversity.nl (Note: not for study-related problems!)

6. Share resources and experiences. Some of you may be really good with finding sources, others are better at using new systems. Learn from each other. The library is offering lots of online help, and is also working hard to ensure all material that is needed is digitally available. (https://library.maastrichtuniversity.nl/services/remote-access/).

7. Embrace the learning opportunity. Be open to what online educational environments might offer. It is possible to have meaningful encounters online, but you might need to develop new ways of speaking, listening and engaging with others. Online communities can also be exciting and supportive. Online systems to communicate and hold meetings are often used in professional environments, so this is also preparing you for future work.

8. If you are experiencing difficulties, remember that there are many ways to get support from the University and our Faculty. If you are ill or are worried about your family to the extent that it is interfering with your education or exams, reach out to us via askFHML, or contact your tutor or mentor.

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Monday 16 March, 19.00h: Work from Home


UNS5 closed
The UNS 5 building (Skilslab) is closed for students and staff from today, 16 March.

Do you need certain programs to work from home?
SPSS, Atlas, Endnote, Office, VPN and Fastviewer have downloads from TOPdesk self service portal for both students and employees.
See: https://servicedesk.icts.maastrichtuniversity.nl/tas/public/ssp/content/detail/knowledgeitem?unid=3aaf3a03-47a6-4115-bf63-44734ce9a502 

More information or questions?
Do you need more information or do you have a question that is not answered on the website? Below you see where to turn to with your questions. All questions will be answered between 9.00 and 17.00h.

You are a student at FHML and have a question about education related matters. Please contact the Educational Affairs department of the FHML and email your question via askFHML: http://www.askfhml.nl/ or call them at: +31 (0) 43 38 85 655, Mon-Fri, 09.00-13.00h.

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Sunday 15 March, 20.30h: Clinical rotations stop as of 16 March

Information about clinical rotations Medicine and A-KO

The past few days, some clinical rotations already ceased. Now that the pandemic continues to spread, stronger measures are in place. Today, 15 March, consultation took place between the deans of all Dutch medical faculties. In line with the regulations of the Ministry of Education, Culture and Science to stop physical education in higher education, and because of the rapid expansion of the virus, we have decided to put a stop to the clinical rotations from MUMC+/FHML as of 16 March 2020. Many students want to volunteer to support healthcare institutions. In the coming week, we will provide more information about the opportunities to work as a volunteer for students who would like to do that.

Below you find the most important consequences of this decision:

 All physical education and exams within the buildings of MUMC+/FHML will be stopped until further notice. This also includes all clinical rotations and (scientific) patientbound internship, and other internships in healthcare settings where the safety of the student cannot be guaranteed. This applies to all clinical internships in MUMC+, the affiliate hospitals, the GP practices and all other healthcare instititions.

 An exception to this is the possibility that HELP (Health Care Participation, ‘GEZP’ in Dutch) students and phase 4 A-KO students can continue their junior doctor internship (‘semi-arts-stage’ in Dutch), if this contributes to healthcare (also with general practitioners or the GGD). The prerequisite for this is that the learning objectives are maintained and supervision can be guaranteed. This exception is not an obligation for students, and they may withdraw unilaterally under any circumstances and at any time.

 Students can make a voluntary contribution to healthcare. No credits are associated with this work. The Institute for Education will set up a contact and support centre for this; more information will follow as soon as possible.

We do our utmost to prevent or limit study delay for involved students.

More information?
For the latest information please go to the UM website's homepage (Corona update#12).

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Friday 13 March, 17.30h: Education from Monday online

Education within FHML from Monday 16 March onwards

Yesterday, the Executive Board made the decision to offer all education online from next Monday onwards (see Corona update #10). This message is meant to give you more details concerning the situation within FHML, with the exception of the clinical rotations. A meeting will take place concerning this.

Exams
Bachelors
The exams for the bachelor’s courses in period 4 will be postponed until June (week 8-12 June). Exceptions are the course 3.4 of the bachelor's in Biomedical Sciences, as these exams have a different form, and for now the clusters in year 3 of the bachelor's in Medicine/ITM.

Masters
Exams of the master’s programmes are customised, but it is also possible to postpone these exams to June (week 8-12 June).Course coordinators may, in consultation with the programme coordinator and the Board of Examiners, choose to carry out exams in alternative ways, such as by means of a written assignment. This way, courses in the master’s programmes can be completed before the start of the internship period.

Tutorial groups
Tutorial groups are offered online as much as possible from next Monday onwards. After the weekend, new information will be provided by UM central on how to do this and which means will be available hereto. Tutors will have large discretion to choose this or other forms of communication, as long as they remain in regular contact with their tutorial group (possibly divided). Instruction videos are currently being made and a helpdesk is being set-up UM-wide.

Lectures
Lectures will also be offered online from next Monday onwards. This can be done in three different ways:
• If the lectures are not substantially different from the previous year and are already recorded, then last year’s recorded lectures may be placed online.
• If this is not possible, then the lectures already scheduled for recording can take place as usual in the (now empty) lecture halls, which will then be recorded and placed online.
• It is also possible to record a lecture at home or at your workplace. Further instructions hereto will be provided in a UM message which will follow later.

Practical education
Practicals, trainings and Skillslab education will not be offered for the time being from next Monday on. How to handle this will be decided at a later time.

Placements/internships
Students and teachers are no longer obligated to continue the placements/internships at the workplace. It is allowed to continue the placements/internships if the opportunities are available and both parties agree to this. If a placement/internship is discontinued at the workplace, we kindly request the supervisors to create opportunities to complete the internship by means of written assignments or otherwise.

Foreign internships and exchanges
FHML students who currently reside abroad for their study and who wish to return will be given the opportunity to do so. This is supported by the Institute for Education.

Students who wish to complete their internship abroad, despite the aggravating circumstances, will only be allowed to do so if the host institution and their supervisor give their consent. Furthermore, this will be only allowed at the student’s own risk. Students must clearly state that they are aware of this; and this agreement will need to be documented in writing.

Students who will go abroad for their studies shortly (between now and the end of June 2020), are strongly advised not to do so. Nonetheless, if they do wish to go abroad then this will be entirely at their own risk. In this case, this agreement will need to be documented in writing as well.

In all cases where an internship is discontinued prematurely or cannot be started at all, the student needs to contact the internship coordinator of their programme; an additional assignment or replacement internship/assignment will be sought instead.

Exchange students who are currently performing an internship or education at FHML and who want to return to their country of origin are requested to contact their own educational institution to arrange this.

We understand that these measures make a great demand on everyone’s flexibility. We will try to offer support where possible and we ask for your understanding in this exceptional crisis situation.

Niet ge- definieerd

Overview COVID-19 studies

‘COVID-19 initiatives for research’

CENTRAL COVID-19 RESEARCH COMMISSION MUMC+ 

Goal
The streamlining of COVID-19 research in the MUMC+ in a way that takes into account the acquisition of knowledge and the burden on the patient, care provider and the environment. Patient and information security are also evaluated.

Activities

  • Monitoring the coordination between and assessment of added value of all medical scientific studies concerning COVID-19 within the MUMC + for which permission from the Executive Board is required.
  • Monitoring control over patients privacy
  • Central administration of all the COVID-19 research in the MUMC+, regardless persmission is required by the Executive Board. 
  • Promote optimal use of data from COVID-19 studies now and in the future.

Members:

  • Prof. dr. Nanne de Vries, chairman
  • Prof. dr. Coen Stehouwer, representative specialists (Internal Medicine)
  • Prof. dr. Iwan van der Horst, representative specialists (IC)
  • Prof dr. Carmen Dirksen, CTCM
  • Mr. Catelijne Buursink, officer data protection MUMC+
  • Dr. Mr. Josanne Cox, legal advisor Executive Board MUMC+
  • Prof. dr. Jos Maessen, METC

Procedure
Simultaneously with the presentation of your proposal to the METC you have to fill in the formulier COVID-19 onderzoek MUMC+ (in Dutch) and mail this to: goedkeuringsprocedure.ctcm@mumc.nl.

The CTCM takes care of the distribution to all commission members and monitors the processing times.  

Note: This procedure is part of the regular approval procedure at the MUMC+; the regular approval procedure remains thus the same.

Also for research which doesn't need approval but will be conducted by employees of the MUMC+ the form has to be fill in, in order to maintain an overview. 

IMPORTANT: regarding COVID-19 research of which the approval procedure has been processed yet, please still fill in the form and send it to the above mentioned email address. 

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The link to the Webinar "Impact of COVID-19 on research MUMC+", (16.04.2020) and the update of 1 May 2020: Impact COVID-19 on clinical research MUMC+ is available via My UM, Intranet FHML Staff, COVID-19 research initiatives
---------------------------------------------

COVID-19 initiatives (infrastructure, databases) to support research (in random order).

COVID-19 workspace: Dedicated workspace developed by Dr. Danny Park and colleagues at the Broad Institute, which contains best-practices workflows for taking sequencer output data (either FASTQ or SRA), assembling viral genomes, and running the results against the Kraken taxonomic classifier. It also contains COVID-19 sample data from around the world, as well as a Jupyter Notebook meant to walk you through how to read in the output data into the notebook and make QC plots.
More information: https://support.terra.bio/hc/en-us/articles/360041068771

Castor EDC has made their research data capture system available for free for all COVID-19 research projects. As of March 23, more than 60 COVID-19 research projects are running on Castor. They have developed ready for use eCRFs based on the WHO standard CRFs, to help researchers start their study or registry in less than an hour.
More information: https://www.castoredc.com/blog/castor-vs-the-coronavirus-covid19/
For questions on Castor, please contact the Research Support Desk, via TOPdesk of per e-mail via rsd@lumc.nl.

The Covid 19 Host Genetics Initiative: There is an European/American initiative led by Mark Daly (Finland, and the Broad institute) and the Italians (Andrea Ganna, Siena) in which several Dutch biobanks (LifeLines, Netherlands Twin Registry, etc), Estonia biobanks (Reedik Magi), Finnish biobanks (Markus Perola) and many big US centers, participate: There is a link with BBMRI-ERIC and the large NL biobanks.
The aim is to define determinants of vulnerability, severity and mortality in host genetic variants, first with available genetic data and then by collecting new material and data. This has picked up much speed in the past week, developing a short and long questionnaire and further data and material strategies. There is a Slack channel # covid-19-hg with several streams (main, phenotypes, collection) and a group zoom telephone call Friday 16-17 CET (27/3).

European Infrastructure For Translational Medicine (EATRIS): is currently working with other EU research infrastructures to develop a website page on which all the services provided by European Research Infrastructure in response to SARS-CoV-2 will be published.
Aim is to have the website operational on Friday, 27th of March, and to keep it constantly updated. Please provide by email any relevant activities and special services and EATRIS will add this information to this newly dedicated website for the SARS-CoV-2 pandemic.

RDA COVID-19 Working Group - Call for Expert Contribution: Research Data Alliance (RDA) has been asked to leverage on the global RDA data community to support the urgent Coronavirus COVID-19 pandemic.
As a response, RDA has set up a fast track Working Group titled the “RDA COVID-19 Working Group”. The objective of this Working Group is to clearly define detailed guidelines on data sharing and re-use under the present COVID-19 circumstances to help researchers follow best practices to maximize the efficiency of their work. The guidelines will focus on the management of data originating from different data sources and the development of a system for data sharing in public health emergencies that supports scientific research. This group will provide recommendations on the creation of a common framework and the tools and processes which should be embedded in research practice. Guidelines will adhere to FAIR and other principles and specificities related to omics data, clinical research data and epidemiological data.
The RDA COVID-19 Working Group, which operates according to the RDA guiding principles of Openness, Consensus, Balance, Harmonization, Community-driven, Non-profit and technology- 3/26/2020 2 neutral, is OPEN TO ALL. To join, log into the RDA website (or register for free if you are not a member) and then join the group at https://www.rd-alliance.org/groups/rda-covid19.
More information: https://www.rd-alliance.org/rda-covid-19-working-group-urgent-call-expert-contributions-0

ELIXIR’s services to support COVID-19 research: ELIXIR’s priority is to make sure that there is an infrastructure to support this sharing and to ensure preparedness for any future pandemics. To support this effort, ELIXIR has today published a web page listing the bioinformatics services run by ELIXIR Nodes to assist researchers working on SARS-CoV-2.
More information: https://elixir-europe.org/news/covid-19-support

Walaeus Library/Leiden University: To remove barriers for research and give better insight into what works and does not work in patient care, many publishers and content providers have gone out of their way to provide additional resources on the coronavirus (COVID-19).
More information: https://www.library.universiteitleiden.nl/researchers/coronavirus-medicallibrary-resources
In addition: libraries, publishers and course platforms are there to give access to the resources you need. More information: https://www.library.universiteitleiden.nl/researchers/coronavirus-digitalresources

Elsevier Novel Coronavirus Information Center: Here you will find expert, curated information for the research and health community on SARS-CoV-2 (the novel coronavirus) and COVID-19 (the disease). All resources are free to access and include guidelines for clinicians and patients.
More information: https://www.elsevier.com/connect/coronavirus-information-center

Microsoft Academic resources and their application to COVID-19 research: MA provides an overview of the services that we provide, explain the focus of each and provide working examples on how to best use our data and to help generate insight from coronavirus-related scholarly communications. An example of an available service is the COVID-19 Open Research Dataset (CORD-19), a free resource of over 44,000 scholarly articles, including over 29,000 with full text, about COVID-19 and the coronavirus family of viruses for use by the global research community.
More information: https://www.microsoft.com/enus/research/project/academic/articles/microsoft-academic-resources-and-their-application-tocovid-19-research/

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Currently there are several COVID-19 studies which collect patient data.  Due to the urgency of this issue a good cooperation between researchers is required. Below you will find studies with the contact details of the principal investigator. Futhermore we would like to inform you about the mutual initiative of RIVM and MinVWS to a central coordinated COVID-19 datacollection.

Patiënts suspected of COVID-19, characteristics and role of computed tomography
METC-nummer: 2020-1564 
Principal investigator: Dr. H.A. Gietema (043-3876543)
Summary: In het kader van klinische diagnostiek wordt in het MUMC+ bij iedere van COVID-19 verdachte patiënt een CT-scan gemaakt. In deze studie wordt de diagnostische waarde van deze scan onderzocht door radiologische uitkomsten te vergelijken met bevindingen uit het lab. Van gescande patiënten worden ook klinische gegevens verzameld, zoals symptomen, bloedwaarden en vitale kenmerken.

AI Screening Algorithm COVID-19 Patients using CT
METC-nummer: 2020-1567
Principal investigator: Drs. J.M. Nobel (043-3876910), Prof.dr. A. Dekker
Summary: Doel van dit project is om dit algoritme te valideren en te implementeren in de kliniek ter verbetering van de zorg omtrent COVID-19. Hierbij hopen we de acuratesse van de boordeling van CT scans te verhogen en een betere risico-inschatting te maken voor zorgprofessionals alsook niet zieke populatie. Daarnaast hopen we op basis van de beeldvorming te kunnen voorspellen of patiënten opgenomen moeten gaan worden op de IC en of we overleving kunnen voorspellen in tijden van schaarste.

ExtraCorporeal Membrane Oxygenation for 2019 novel Coronavirus Acute Respiratory Disease. The ECMOCARD Trial.
METC-nummer: 2020-1566
Principal investigatorProf. dr. R. Lorusso (043-3875070)
Contactperson: Marie-José Vleugels MSc, RN (043-3877820)

Annexin A1 and extracellular histon 3 are novel biomarkers for the progression of COVID-19. A bridging opportunity towards new treatment strategies.
METC-nummer: 2020-1325
Principal investigator: Dr. P. van Paassen (06-51188786)

Electrical impedance tomography (EIT) biomarkers for COVID-19 induced acute respiratory distress syndrome (ARDS)
METC-nummer: 2020-1565
Principal investigator: Dr. B. van Bussel (043-3876387)
Contactperson: Rob van Gassel (06-33861656)
Summary: De effecten van COVID19 ARDS op de longen en welke beademingsinstelling het beste zijn is op dit moment onbekend elektrische impedantie tomografie (EIT) can beademingsinstellinge aanpassen op persoonlijk patienten niveau op een manier die beademingsgeïnduceerde longschade voorkomt. Vroege buikligging is mogelijk beter voor COVID19 ARDS, maar het blijft onbekend wanneer buikligging gestart moet worden. Herhaalde EIT metingen kunnen mogelijk leiden tot betere beademingsinstellingen en beter inzicht in de optimale timing van buikligging.

TERAVOLT: International registry on thoracic cancer patients with COVID-19
METC-nummer: 2020-1566
Principal investigator: Dr. L. Hendriks (043-3875047)
Summary: TERAVOLT  is een internationale registratie die kijkt naar thoracale oncologiepatienten (NSCLC, SCLC, mesothelioom, thymusmaligniteiten) met COVID19 (bewezen of sterk verdacht),. Doel is om te kijken hoe COVID19 bij hen verloopt, en patient en behandelgerelateerde factoren te relateren aan uitkomst

COVID-19 IC-transfer prediction model
METC-nummer: 2020-1323
Principal investigator: Dr. P. Kubben (043-3876052)
Summary: multicenter studie gecoordineerd door Amsterdam UMC, VUMC en Maastricht UMC+. Dataverzameling in Castor EDC in een op WHO format gebaseerd CRF. Doel is ontwikkelingen van predictiemodellen, in het bijzonder om IC-opname cq. beademingsbehoefte te voorspellen.

Prognostics models to predict the severity of the disease progression during the clinical stay of COV-19 patients 
METC-nummer: onbekend
Principal investigator: Prof.dr. Ph. Lambin
Contactperson: Dr. C. Oberije (043-3885081)
Summary: Prognostische modellen worden gebouwd en gevalideerd op data van 3 Chinese ziekenhuizen en 2 Italiaanse ziekenhuizen. In het project verzamelen de klinische partners zowel retrospectieve als prospectieve data verzameld. Het doel is om beslissingsondersteunende tools te bouwen, die een risico classificatie geven en artsen kunnen helpen bij de triage van patiënten, verwezen naar het ziekenhuis en gediagnosticeerd met COVID-19. In een later stadium wordt dit uitgebreid met een tool voor de algemene bevolking. Afhankelijk van de toepassing voorspellen de tools de kans op een ernstig beloop van de ziekte tijdens hospitalisatie of de kans dat iemand besmet is met het COVID-19 virus, met daaraan gekoppeld adviezen voor betreffende persoon.

Systematic review and critical appraisal of prediction models for diagnosis and prognosis of COVID-19 infection
METC-nummer: nvt
Contactperson: Dr. L. Wynants
Summary: Een systematische review en kritische beoordeling van studies (gepubliceerd of in preprint) over voorspellende modellen met als doel (i) het ondersteunen van de diagnose van een bestaande COVID-19 infectie, of (ii) het voorspellen van toekomstige complicaties in individuen die reeds gediagnosticeerd zijn met COVID-19. Modellen om individuen met verhoogd risico te identificeren in de algemene populatie werden ook meegenomen.

Preprint is available on MedRXiv.

Are you involved in a COVID-19 study which isn't mentioned? 
Contact  Pieter Kubben to make an addition to the overview on this website.

Guidelines MUMC+/ UM regarding research with patients and healthy human participants From 17 March until further notice: 

Do not ask participants or patients to come to the Health Campus or other University buildings for visits that serve research purposes. This applies to aZM, UNS50, UNS40, Scannexus and all other University buildings. 

Do not visit participants or patients in their homes for research assessments.

Do not start new studies with healthy participants or patients and do not include new participants or patients into ongoing studies in University buildings, the academic hospital or Scannexus. 

Research that only involves remote data collection (e.g., online questionnaires) can be continued. 

Evaluations of medical interventions administered as part of clinical trials can be continued if the possible benefit for the patient is considerably higher than the risk and no extra contact with the researcher or a research assistant is required.  

Scientific research with in-or outpatients can continue in the hospital setting if the visit is linked to a routine clinical procedure and no extra contact with the researcher or a research assistant is required, and no extra protective materials need to be used. Patients must not bring bodily materials collected at home into the hospital. 

Exceptions to the above are generally not possible. Well-founded requests for exceptions can be considered by the Dean. 

Communication with sponsors/ funders: 
Decisions on delay or modifications of (ongoing) research projects can have consequences for contractual agreements with funders (NWO, ZonMW, EU, charities, private funders). We suggest the following steps: 

If the above guidelines influence the progress of your research or have other consequences for it contact the administrative office of your Faculty or FHML Research School or the CTCM (referred to as “administrative office” from here on) immediately. 

Jointly with the administrative office, check the contractual obligations carefully and discuss the implications. Then get in touch with the sponsor/ funder in order to inform them about the institutional guidelines and discuss jointly the possible solutions for the specific research project. 

Make sure to document contacts and formal decisions taken by/ with the sponsor/ funder carefully. 

The administrative office will ensure that a central overview is available, which will enable timely action by the RvB and/or CvB if needed. 

If you have further questions or need more detailed explanations you can contact your Faculty Director or the management of the relevant FHML Research School. 

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Relevant links: 
List of COVID-19 initiatieven (daily update): 
https://www.health-ri.nl/covid-19-related-data-initiatives 

Call for action (collecting COVID-19 initiatives): 
https://www.health-ri.nl/news/call-covid-19-data-initiatives 

(LinkedIn) https://www.linkedin.com/feed/update/urn:li:activity:6649299384360017921 

(Twitter) https://twitter.com/Health__RI/status/1243540842318610440?s=20  

Role/approach Health-RI COVID-19:  
https://www.health-ri.nl/news/health-ri-facilitating-covid-19-research 

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Online survey (in Dutch) of COVID-19's relationship on behaviour and mood
The corona pandemic has created a unique situation for many of us. For example, many of us stay indoors longer and we have less contact with others. In addition, some people experience uncertainty, for example about the chance of becoming infected with the virus or the possible effects of the pandemic on the economy. We would like to map out how you deal with the corona pandemic and its possible effects on your mood.

Researchers from Maastricht University’s FPN and FHML (MHeNS, School for Mental Health and Neuroscience) are conducting joint research into the relationship between the Corona virus, your behaviour and your mood. It is precisely in these difficult times that continuing to conduct research is of great importance and your contribution is very much appreciated.

The online survey(in Dutch) takes no longer than 10 minutes. The research are primarily interested in mood changes. The questionnaire can therefore be filled in once a day, for a duration of 5 days. Use the link below to complete the questionnaire.

Thank you for your participation, for sharing the survey and stay safe and healthy.
On behalf of the study-coordinators:

Dennis Hernaus Faculty of Health, Medicine and Life Sciences and Conny Quaedflieg Faculty of Psychology and Neuroscience at Maastricht University.

Start here with the survey.

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CAPHRI
COVID-19 Epidemiology Update

Four Dutch institutes - Maastricht University/CAPHRI, RIVM, Cochrane Netherlands and UMC Utrecht - have joined forces to coordinate new systematic reviews on COVID-19 initiatives within the Netherlands and coordinate them as much as possible to avoid duplication. To date, 50 epidemiologists have signed up to participate in the collection, assessment and, where necessary, summarization of the available data and evidence regarding COVID-19. The systematic reviews will cover the following domains: 1) (curative) interventions; 2) preventive interventions/measures; 3) diagnostic and prognostic prediction models; 4) risk factors and 5) diagnostic tests. For more information please contact prof. Maurice Zeegers, CAPHRI: m.zeegers@maastrichtuniversity.nl

Daily COVID-19 evidence update 
Every day, the Clinical Epidemiology & Medical Technology Assessment (KEMTA) department makes an evidence update on COVID-19. This update helps policy makers and health professionals to keep up to date with the latest knowledge. Read more

UM coordinates nationwide GP reporting system for untested COVID-19 deaths
All general practice departments at Dutch universities are to collaborate in a single large-scale project to establish the numbers of COVID-19 patients nationally who are receiving intensive and palliative care from GPs outside of hospital. The project will be led by Maastricht based professor Jochen Cals. The data will include the number of deaths from COVID-19 of patients who have not been tested for the virus. Untested patients are not currently included in the statistics, which mainly focus on hospitals and intensive care. The General Practice Consortium expects be able to share the first national results in the week of 20 April. Read more.

The coronacrisis and the impact on the care (for elder people)
​At the request of Ministry of Health (VWS), the Living Lab in Ageing and Long-Term Care started an inventory, together with other academic livings labs for care for the elderly in the Netherlands, into the consequences of the virus in long-term care. Within our research program (via Prof. Dr. Jos Schols), we are working on a national registry initiated by Verenso (the Dutch Association of Elderly Care Physicians) and UNO-VUMC to gain insight into the incidence and course of (suspected) COVID-19 in nursing home care. This way we try to get answers to questions such as: What are the characteristics and symptoms of residents with a (suspected) COVID-19 infection? And: How is the course of a COVID-19 infection among nursing home residents? This knowledge is important for the organization of care, policy considerations and the national distribution of protective materials. Registration is now possible via 5 different EPD (electronic medical record)- systems.

In addition, The living Labs have started a survey on the consequences of the pandemic for care staff in nursing homes and for informal caregivers of residents.

Finally, the Living Lab is involved in the development of a triage instrument for the rehabilitation of elderly AFTER a COVID-19 infection as well as in the development of treatment guidelines for the geriatric rehabilitation of elderly AFTER a COVID-19 infection.

www.academischewerkplaatsouderenzorg.nl

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  • Updates for FHML STAFF

    Dit is er niet
  • Updates for FHML STUDENTS

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  • Overview COVID-19 studies

    ‘COVID-19 initiatives for research’

    Dit is er niet