Erasmus+

Erasmus+ programme

• What is the Erasmus+ programme for students?
• Conditions Erasmus+
• Application procedure
  • Exchange

  • Internship

• FAQ 

  Erasmus+

What is the Erasmus+ programme for students?

You can be eligible for the Erasmus+ programme if your exchange or internship takes place in one of the Erasmus+ programme countries (the EU-countries, North Macedonia, Serbia, Norway, Iceland, Liechtenstein and Turkey) or in small scale non-European countries. The Erasmus+ grant is a partial compensation for costs during your exchange or internship and it is provided by the European Commission. The International Relations Office or Internship Office of your faculty can inform you if your exchange or internship is eligible for the Erasmus+ grant.

Conditions Erasmus+

There are several conditions for the Erasmus+ grant. Your faculty can also have separate conditions, on top of the conditions we explain below, for example a GPA. For specific information on your situation, we recommend you to contact the International Relations Office (IRO)/ Internship Office of your faculty.

• The minimum duration of an Erasmus mobility  needs to be 2 months (60 days).
• The exchange or internship needs to take place in one of the Erasmus+ programme counties (the EU countries, North Macedonia, Serbia, Norway, Iceland, Liechtenstein and Turkey), not being the Netherlands or the country where you live prior to the exchange/internship. In addition, in small scale other countries are possible too.
• If you want to apply for an Erasmus+ grant during your Bachelor study, you have to at least be admitted into the second year of your study.
• During your Bachelor study you can use the Erasmus+ grant for a maximum of 12 months (this can be spread out over several exchanges or internships).
• During your Master study you can use the Erasmus+ grant for a maximum of 12 months (this can be spread out over several exchanges or internships).
• Your exchange can only take place at one of the partner institutions of the UM, your IRO can inform you about the options.
• Your internship/ exchange needs to be fulltime.
• In case of an internship, the internship must not take place within one of the EU institutions;

• In case of an internship, you can only do research at universities with which the UM has a contract, your internship office can inform you about this.

• You need to adhere to all conditions stated by your IRO/Internship Office.

Application procedure

The application procedure differ between exchanges and internships.

Exchange

Your IRO will inform you on the application procedure during the information market on exchange abroad. After you have been selected by your IRO for the exchange/ with an Erasmus+ grant, the application procedure will be as follows:

1. Your IRO/ invite you the fill out the Online Learning Agreement (OLA). This Online Learning Agreement needs to be signed by you, your IRO and your host institution the latest 6 weeks before the start of your mobility.
    
2. Once your OLA has been completed your IRO hands over your file to the Central Erasmus Office, they will further handle the administration of your Erasmus mobility.
    
3. The central Erasmus Office will send you a prefilled Grant Agreement 4 weeks before the start of your mobility, which you have to complement and sign. You have to send this to the central Erasmus Office, as stated in the email you will receive. If you fail to hand in the complete and correct Grant Agreement before the stated deadline, your exchange will be cancelled and you will not receive an Erasmus+ grant.
    
4. If the main instruction language is not your native languages, you will receive access to the Online Linguistic System (OLS) for a language assessment in the instruction language of your exchange. You can take this assessment to improve your language of instruction.
    
5. After your Grant Agreement is received (and correct) you will receive the first payment (70%) before the start of your mobility. The grant is based on the dates you have filled out in the Grant Agreement, so make sure these dates are correct otherwise, you may have to pay back a part of your grant.
    
6. After 3 weeks, the central Erasmus Office will contact you regarding possible changes in your courses. If, during your exchange, your courses change you will have to adjust the courses you have selected in your Online Learning Agreement. Your IRO needs to approved these changes, this will be done within the Online Learning Agreement, you do not have to send an email to your IRO. This has to been done within 7 weeks after the start of your mobility.
    
7. If, during your mobility, you see that your exchange will be longer than agreed upon in your Grant Agreement, you will have to send a written request for extension to the central Erasmus Office. This written request needs to be send at least 30 days before the original end date of your exchange. The central Erasmus Office will inform you if you can receive an Erasmus+ grant for the extended period of your exchange. If you do not send in a written request for extension in time, you cannot request an Erasmus+ grant for your extension after your exchange has ended.
    
8. After your exchange, you will have to hand in the following documents to the Central Erasmus Office:
   a. The Statement of Host Institution in which your host institution confirms the start and end date of your exchange. The start date of the mobility period shall be the first day that you need to be physically present at the receiving institution/organisation. The end date shall be the last day you need to be physically present at the receiving institution/organisation. For the online part of your mobility, if applicable, you will not receive an Erasmus+ grant. You will receive an email with the format 2 weeks before the end of your mobility Make sure to ask your receiving institution to sign the document before your departure!
   b. The Participation Report for which you will automatically receive an invitation after the end of your exchange. You can fill this out online and submit it.
   c. Any additional documents requested by your IRO.
    
9. Only when all your documents have been received within 4 weeks after your mobility and agreed upon by the Central Erasmus Office, you will receive the final 30% of your Erasmus+ grant.
    
10.   You need to send the Transcript of Records, which you can hand in yourself or can be send to the UM by your host institution, to your IRO to receive the credits you have earned during your mobility. Credits that are obtained by courses which are listed on the Learning Agreement (and signed for) always will be recognised.

Internship

Your Internship Office will inform you on the application procedure during the information market on internships abroad. After you have been selected by your Internship office for the internship with an Erasmus+ grant, the application procedure will be as follows:

1. Your Internship Office will send you the Learning Agreement (LA), which you need to fill out and sign. This Learning Agreement needs to be signed by you, your Internship Office and your host organization the latest 6 weeks before the start of your mobility.
    
2. Once your LA has been completed your Internship Office hands over your file to the Central Erasmus Office, they will further handle the administration of your Erasmus mobility.
    
3. The central Erasmus Office will send you a prefilled Grant Agreement 4 weeks before the start of your mobility, which you have to complement and sign. You have to send this to the central Erasmus Office, as stated in the email you will receive. If you fail to hand in the complete and correct Grant Agreement before the stated deadline, you will not receive an Erasmus+ grant.
    
4. If the main instruction language is not your native languages, you will receive access to the Online Linguistic System (OLS) for a language assessment in the instruction language of your internship. You can take this assessment to improve your language of instruction.
    
5. After your Grant Agreement is received (and correct) you will receive the first payment (70%) before the start of your mobility. The grant is based on the dates you have filled out in the Grant Agreement, so make sure these dates are correct otherwise, you may have to pay back a part of your grant.
    
6. After 3 weeks, the central Erasmus Office will contact you regarding possible changes in the content of your internship. If, during your internship, the content has changed you will have to fill out the “During Mobility” part of your Learning Agreement. Your Internship Office needs to approved these changes, so please send an email to your Internship Office regarding those changes. This has to been done within 7 weeks after the start of your mobility.
    
7. If, during your mobility, you see that your internship will be longer than agreed upon in your Grant Agreement, you will have to send a written request for extension to the central Erasmus Office. This written request needs to be send at least 30 days before the original end date of your internship. The central Erasmus Office will inform you if you can receive an Erasmus+ grant for the extended period of your internship. If you do not send in a written request for extension in time, you cannot request an Erasmus+ grant for your extension after your internship has ended.
8. After your internship, you will have to hand in the following documents to the Central Erasmus Office:
   a.  The Traineeship Certificate in which your host organisation confirms the start and end date of your internship. The start date of the mobility period shall be the first day that you need to be physically present at the receiving institution/organisation. The end date shall be the last day you need to be physically present at the receiving institution/organisation. For the online part of your mobility, if applicable, you will not receive an Erasmus+ grant. You will receive the template 2 weeks before the end date of your internship. Make sure to ask your internship company to sign the document before your departure!
   b. The Participation Report for which you will automatically receive an invitation after the end of your internship. You can fill this out online and submit it.
   c. Any additional documents requested by your Internship Office
    
9. Only when all your documents have been received within 4 weeks after your mobility and agreed upon by the Central Erasmus Office, you will receive the final 30% of your Erasmus+ grant.

For specific information on the possibilities of your exchange or internship, we kindly advise you to contact your IRO/Internship Office. You can find the contact details of the IRO/Internship Office per faculty on the right-hand side on this page.

FAQ Erasmus+

• When do I get instructions for the Erasmus+ grant application?
  Please contact your IRO/Internship Office regarding this.
  Once your IRO/internship Office has approved your Learning Agreement (this then needs to be signed by all 3 parties), they will inform the Central Erasmus Office. The Central Erasmus Office will contact you about 4 weeks before the start of your mobility.
   
• Can I get an Erasmus+ grant if my host university is in my home country?
  Yes, this is possible but you can only get an Erasmus grant for an exchange in a participating country other than the Netherlands or the country where you live prior to the exchange. If you do not live in your home country immediately prior to the exchange, you can apply for an Erasmus+ grant. However, keep in mind that if the Erasmus budget is insufficient to accommodate all applications, the applications from students who want to do an exchange in their home country will have the lowest priority.
   
• How is the Erasmus+ grant calculated?
  Erasmus+ has established a fixed amount per day, this differs per country:

	Receiving country	Amount per month
Group 1 Countries with higher living costs	Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway Sweden Third countries not associated to the Programme from Region 14 (Faeröer, Zwitserland, Verenigd Koninkrijk).	390
Group 2 Countries with medium living costs	Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Portugal, Spain Third countries not associated to the Programme from Region 13 (Andorra, Monaco, San Marino, Vaticaanstad)	330
Group 3 Countries with lower living costs	Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, the Republic of North Macedonia, Turkey, Serbia	270

 

For internships, students will get a top-up of €150,-/month.

In addition, you may be eligible for a top-up:

• Green top-up: students who travel to and from their destination by bus or train, this is a one-time top-up of €50,-. After your mobility, you need to proof that you have travelled ‘green’ by handing in your bus/train tickets to and from your host country.
• Inclusion top-up, this top-up is €250,-/month:
  • First Generation Students with a DUO complimentary grant
  • Student with a physical handicap, you need a statement from a doctor
  • Student with chronical health problems, you need a statement from a doctor
     
• Which date should I use for the start date of my mobility? Date of arrival, orientation session, first classes…?
  The start date of the mobility period shall be the first day that the participant needs to be physically present at the receiving institution/organisation.
   
• Which date should I use for the end date of my mobility? Date of departure, last exam, …?
  The end date shall be the last day the participant needs to be physically present at the receiving institution/organisation.
   
• Should I include the resit exam period in the duration of my mobility?
  You can include the resit period in the dates mentioned on your Grant Agreement. Your grant is based on your grant agreement, but if the Statement of Host Institution indicates a shorter period, you will receive a grant based on the Statement.
   
• Can I get a Green Travel top-up when I travel by car?
  No, you cannot get a Green Travel Top-up if you travel by car. The green travel top-up is only applicable if you travel by train or bus.
   
• When do I receive the Green Travel top-up?
  You will receive the green travel top-up as part of your grant. This means you will receive the first 70% with the first payment, if you can proof that you have travelled by train or bus, you will receive the second part (30%) with the second payment. If you cannot proof your green travel, the first part of the top-up you have received will be deducted from your second instalment.   
   
• Can I apply for the First Generation Student top-up?
  If you are a First Generation Student (We define first generation students as students from non-academic backgrounds. They are the first in their families (parents) to follow higher education (university or university of applied sciences); their parents did not follow higher education.) with a DUO complimentary grant, you can apply for the top-up. You have to proof that you have a DUO complimentary grant for the current academic year before the start of your mobility and supply a statement signed by you that you are the first in your family to follow higher education.
   

• Can I apply for the Inclusion top-up for handicap/health problems?
  If you have a handicap or a chronical illness you can apply for the inclusion top-up. You need to have a statement from your doctor stating that you have a disability/health issues and that your disability/health issues will negatively influence your mobility.
   

• After I completed the OLS test, Erasmus has offered me to take an OLS course. Am I obligated to do this OLS course?
  No, this course is voluntary.
   
• Why is the second payment of my grant lower than 30%?
  You will only receive a grant for the duration your exchange/internship took in your receiving country. If you exchange/internship was shorter than planned, your second instalment can be lower than 30%. Furthermore, if you do not fill out the PR survey within 4 weeks after your mobility, you are no longer eligible for the second instalment. Your grant will be reduced to 70%.
  Also, if you indicated in your application you would be eligible for the green travel top-up but cannot provide proof of your green travel, your second instalment will less than 30%.
   
• Can I get an Erasmus+ grant if I am a non-EU citizen?
  Yes, you are eligible for an Erasmus+ grant if you are a non-EU citizen. Please make sure to check the visa requirements with the visa office.

Definitions:
OLA    Online Learning Agreement
LA       Learning Agreement
GA      Grant agreement
OLS    Online Linguistic System (language test)
PR      Participation Report
SoHi   Statement of Host institution (study exchange)
TC      Traineeship Certificate (placement exchange)