The European Commission provides the Erasmus+ grant for students who want to do an exchange or internship in one of the participating Erasmus+ countries within Europe. The goal of the Erasmu+ grant is to stimulate students to do an exchange or internship abroad. Students of Maastricht University can apply for an Erasmus+ grant via the International Relations Office of their faculty.
- What is the Erasmus+ programme for students?
- Conditions Erasmus+
- Application procedure
- FAQ Erasmus+ Force Majeure COVID-19
You can be eligible for the Erasmus+ programme if you exchange or internship takes place in one of the Erasmus+ programme countries (the EU-countries, North Macedonia, Serbia, Norway, Iceland, Liechtenstein, Turkey and the United Kingdom). The Erasmus+ grant is a partial compensation for costs during your exchange or internship and it is provided by the European Commission. The International Relations Office of your faculty can inform you if your exchange or internship is eligible for the Erasmus+ grant.
There are several conditions for the Erasmus+ grant. Your faculty can also have separate conditions, on top of the conditions we explain below, for example a GPA. For specific information on your situation, we recommend you to contact the International Relations Office (IRO) of your faculty.
An exchange needs to have a duration of a minimum of 3 months. An internship needs to have a duration of a minimum of 2 months.
The exchange or internship needs to take place in one of the Erasmus+ programme counties (the EU countries, North Macedonia, Serbia, Norway, Iceland, Liechtenstein, Turkey and the United Kingdom).
If you want to apply for an Erasmus+ grant during your Bachelor study, you have to at least be admitted into the second year of your study.
During your Bachelor study you can use the Erasmus+ grant for a maximum of 12 months (this can be spread out over several exchanges or internships).
During your Master study you can use the Erasmus+ grant for a maximum of 12 months (this can be spread out over several exchanges or internships).
Your exchange can only take place at one of the institutions that is selected by your IRO.
You need to adhere to all conditions stated by your IRO.
Your IRO will inform you on the application prodedure during the information market on exchange/internships abroad. After you have been selected by your IRO for the exchange/internship with an Erasmus+ grant, the application procedure will be as follows:
- Your IRO will send you the Mobility Agreement, which you will fill out. This Mobility Agreement needs to be signed by you, your IRO and your host institution or host organisation.
- You receive a Grant Agreement from your IRO with all the obligations you have to agree to before you receive the Erasmus+ grant. This Grant Agreements needs to be signed by you and your IRO.
- Before your departure, you will receive access to the Online Linguistic System (OLS) for a language assessment in the instruction language of your exchange or internship. You will have to do this assessment before the start of your mobility. Subsequently, you can decide to follow a Language Course via OLS. Your IRO will provide more information on the assessment and course.
- Once your Grant Agreement is received, or 30 days before the start of your mobility, you will receive the first payment consisting of 70% of your Erasmus+ grant as agreed upon in your Grant Agreement.
- If, during your exchange/internship, you notice that the content of your exchange or internship changed, you will have to fill out the “During your Mobility” part of your Mobility Agreement and send this to your IRO for confirmation.
- If, during your mobility, you see that your exchange/internship will be longer than agreed upon in your Grant Agreement, you will have to send a written request for extension to your IRO. This written request needs to be send at least 30 days before the original end date of your exchange/internship. Your IRO will inform you if you can receive an Erasmus+ grant for the extended period of your exchange/internship. If you do not send in a written request for extension, you cannot request an Erasmus+ grant for your extension after your exchange/internship has ended.
- After your exchange/internship, you will have to hand in the following documents to your IRO:
- For an exchange: the Statement of Host Institution in which your host institution confirms the start and end date of your exchange, and the Transcript of Records, which you can hand in or can be send to the UM by your host institution.
- For an internship: the Traineeship Certificate in which your host organisation confirms the start and end date of your internship.
- For both an exchange and an internship: the Participation Report which you will automatically receive after the end of your exchange/internship. You can fill this out online and submit it.
- Any additional documents requested by your IRO.
- Only when all your documents have been received and agreed upon by your IRO, you will receive the final 30% of your Erasmus+ grant.
For specific information on the possibilities of your exchange or internship, we kindly advise you to contact your IRO. You can find the contact details of the IRO per faculty on the right-hand side on this page.
Does the Erasmus+ force majeure regulation also apply in Fall 2020 and Spring 2021?
Yes, the Erasmus+ force majeure regulation also applies to certain situations in Fall 2020 and Spring 2021. Please check our flowchart for Fall 2020 and our flowchart for Spring 2021 for a full overview of when you can apply for the Erasmus+ force majeure regulation. These flowcharts apply to both exchange mobilities as well as internships. Also check the travel advice issued by the Dutch Ministry of Foreign Affairs.
Please note that in Spring 2021 you are allowed to travel to a host country with colour code orange if the majority of your mobility is physical (on campus or at the office).
What is force majeure?
For trips planned under the Erasmus+ programme, which have now been postponed, cancelled or suspended as a consequence of COVID-19, a situation of force majeure may apply. Check our flowchart for Fall 2020 and our flowchart for Spring 2021 for a full overview of when you can apply for the Erasmus+ force majeure regulation.
Before your mobility starts
The colour code of the Dutch Ministry of Foreign Affairs office has changed from green/yellow to orange/red before my exchange/internship has started. What are my options?
You have two options:
- You can cancel your exchange/internship entirely. Inform your International Relations Office if you decide to do so. If you have already incurred costs, please read the Erasmus+ force majeure regulation below.
- You can decide to start your exchange/internship online in your home country/Maastricht and travel to your host country as soon as the colour code changes to green/yellow (and for Spring 2021 also to orange) for an on-campus/physical exchange/internship. Please note that you are starting your mobility at your own risk, so you are not eligible for the Erasmus+ force majeure regulation if your host country goes back in lockdown.
Please keep in touch with your International Relations Office on when you will travel to your host country and how long the period will be. You will only receive an Erasmus+ grant for the days you are physically in your host country if you have provided your International Relations Office with a rental contract for the duration of your period physically abroad.
I have already incurred travel and/or accommodation costs for my Erasmus+ mobility programme, but my exchange/internship was cancelled / I prefer to start my exchange/internship online. What should I do?
You can apply for the Erasmus+ force majeure regulation when, at the time of signing your Learning Agreement, the Dutch Ministry of Foreign Affairs indicated a code green/yellow for your host country. Please email your International Relations Office the following documents within 2 months of cancelling your exchange/internship:
- a screenshot of the negative travel advice for your host country when your exchange/internship would start (this can be found on www.netherlandsworldwide.nl/countries) or a letter from your host institution stating that the exchange/internship cannot start or will start online.
- proof of payment of your costs for travel and/or accommodation* (bank statements) and a copy of the booked travel tickets
- a statement from your insurance company stating that it does not cover these costs or an email from your landlord stating they cannot reimburse you these costs. If you do not have a travel insurance, please send a declaration that you do not have travel insurance.
- your full name and student number.
Please note that accommodation costs are assessed on a case-by-case basis. You are advised to include a “Corona-clause” in your rental contract stating that you will not be charged for a (late) cancellation due to COVID-19.
My host university/host organisation abroad offers me a Blended Mobility, where I can start with an online mobility in Maastricht/my home country and travel to the host university as soon as it is possible. Can I arrange this and receive the Erasmus+ grant?
Only partially. There are requirements before you are able to receive an Erasmus+ grant:
- You will only receive the Erasmus+ grant for the duration of your exchange or internship that you spend on-campus/at location in your host country.
- You will have to provide your rental contract to your International Relations Office to prove your time on-campus/on location in your host country.
- You will have to inform your International Relations Office during your mobility on when you will travel to your host country and for how long.
- You will have to provide the Statement of Host Institution/Traineeship Certificate after your mobility confirming the period you were on-campus/on location in your home country.
In case of a Blended Mobility, can I extend the online part of my mobility if the situation in my host country changes?
Yes, if you have agreed upon a Blended Mobility in your Learning agreement and a force majeure situation occurs where the extension of the online part of the mobility cannot be influenced by you, you can adjust the duration of your online mobility. Please note:
- You will not receive an Erasmus+ grant for the online part of your exchange or internship in Maastricht/your home country.
- If, due to COVID-19, the online part of your mobility in Maastricht/your home country is extended and the on-campus/at location part in your host country will be shorter than the required minimum duration of 2 months for an internship and 3 months for an exchange programme, you can apply for the Erasmus+ force majeure regulation. Please inform your International Relations Office and provide your rental contract of your time in your host country to do so. Make sure you arrange this all during your mobility and not afterwards.
Can I interrupt my online exchange or internship and continue the on-campus/at location part in the host country of my exchange/internship at a later stage?
Yes, if agreed upon by your International Relations Office you can interrupt your exchange or internship and defer your on-campus/at location exchange/internship in the host country at a later stage. Please note that you will have to plan the rest of your exchange or internship between 1 June 2020 and 31 May 2022.
Do I have to do the OLS assessment for a (partially) online exchange or internship?
Yes, for a (partially) online exchange or internship you will have to complete the OLS assessment before the start of the online (part of the) exchange or internship.
During your mobility
During my exchange/internship in my host country, the colour code of my host country has shifted to code orange/red. I would like to cancel the rest of my exchange/internship or shift to online education/remote working and return to Maastricht or my home country—what should I do?
If you cannot continue your exchange/internship in your host country, you can apply for the Erasmus+ force majeure regulation. Please note that you cannot apply for the Erasmus+ force majeure regulation if you started your mobility during colour code orange. This regulation was established by the European Commission to contribute to students’ costs for repatriation and/or accommodation abroad by providing the full Erasmus+ grant as per your grant agreement. If this amount is insufficient to cover these costs (which are not covered by your travel insurance), you can apply for a top-up to cover (a part of) the remaining costs.
You can apply for the force majeure regulation by emailing your International Relations Office the following documents within 2 months of cancelling your exchange/internship:
- a screenshot of the negative travel advice for your host country when you left your exchange/internship (this can be found on www.netherlandsworldwide.nl/countries) or a letter from your host institution stating that the exchange/internship cannot be continued
- a statement from the host institution/organisation indicating the actual start and end date of your exchange/internship and indicating when you started the online part of your exchange/internship.
- If you followed the online part of your exchange/internship in your host country, please also include travel tickets and a rental contract for the duration of this online part of your exchange/internship.
- If you incurred extra costs due to your repatriation (e.g. travel costs to go home or an accommodation that you cannot get cancelled) that are not covered by your travel insurance or cannot be reimbursed by your landlord:
- proof of payment for your travel and/or accommodation costs (bank statements) and a copy of the booked travel tickets
- a statement from your insurance company indicating that it does not cover these costs and/or an email from your landlord stating that you have to pay your accommodation costs. If you do not have a travel insurance, please send a declaration that you do not have travel insurance.
- your full name and student number.
Which costs are covered by the Erasmus+ force majeure regulation?
The following costs are covered by the Erasmus+ force majeure regulation:
- Travel costs from your host country to Maastricht or your home country if your home country is one of the programme countries of Erasmus+.
- Accommodation costs for the full months you have not lived in the accommodation if these costs are not covered by your landlord. Please note that these costs will be assessed on a case-by-case basis, we advise you to include a “Corona-clause” in your rental contract to protect you from paying extra cost if you have to cancel due a change in colour code of your host country.
The following costs are not covered by the Erasmus+ force majeure regulation:
- Travel costs from your host country to any other country that is not a programme country of Erasmus+.
- Shipping costs for repatriation of your luggage or belongings left in your host country upon departure.
- Travel costs to collect your luggage or belongings at a later stage or to hand in keys for your room in your host country.
Please note that there can be a maximum amount in place for the covered costs.
My host university/internship organisation does not offer online education/remote working. However, I feel safer in my host country than in Maastricht—can I stay here and keep my Erasmus+ grant?
No, you will only receive your Erasmus+ grant if you continue your studies/internship. If this is not possible, you can apply for the force majeure regulation. If you still wish to stay in the host country, you do so at your own risk.
After your mobility
Which documents should I hand in after my exchange/internship when I have done a Blended Mobility in my host country?
If you have done a Blended Mobility, where both the online and on-campus part were in your host country, you should hand in the following documents:
- For exchanges: a transcript of records for the full duration of your exchange, online and on-campus combined.
- For exchanges: a Statement of Host Institution stating which part of your exchange was done online in the host country and which part was done on-campus.
- For internships: a Traineeship Certificate showing the full duration of your internship and indicating which part of the internship was done online in the host country.
- For exchanges and internships: the regular documentation as required by Erasmus (i.e. the Participation Report) and required by your International Relations Office (e.g. an essay or other report).
Do I still have to submit a grades transcript or hand in my participation report?
If you are able to continue your exchange/internship online, you will have to meet the regular requirements of the Erasmus+ grant. This includes submitting the abovementioned documents.
If you have applied for the force majeure regulation for a cancelled mobility, please await the decision on your application. If force majeure is granted, you will not need to submit these documents.
If I make use of the force majeure regulation, can I also apply for other compensation schemes?
In principle, once you have used the force majeure regulation you are no longer eligible for other compensation schemes. In exceptional cases, this possibility may be discussed on an individual basis.
Is there a deadline for applying for the Force Majeure regulation of Erasmus+?
Yes for each application, you have to apply within 2 months after the situation of your exchange/internship has changed.
Will I receive ECTS for both the online part in Maastricht/my home country and the on-campus/at location part in the host country?
Yes, as per agreement with your International Relations Office and your host institution or host organisation, the ECTS will be recognised for the full duration of your exchange or internship.
After granting of the force majeure regulation, does my cancelled exchange/internship still count towards the number of months allowed by Erasmus+?
If the force majeure regulation is granted for a cancelled mobility, the time you have spent abroad will not count towards the maximum of 360 days for your exchange/internship abroad. If you have chosen to continue your mobility online/remote, it will count towards the maximum of 360 days for your exchange/internship abroad. If you wish to do a new exchange/internship abroad later in your study programme, you can apply for the Erasmus+ grant again.
Contact International Relations Offices
The implementation of the Erasmus is organised per faculty. Please contact your own faculty's International Relations Office for information about the exchange procedure, partner institutions and to apply for an Erasmus scholarship.
International Relations Office FASoS
International Relations Office FHML
International Relations Office FPN
International Relations Office LAW
International Relations Office SBE
International Relations Office UCM
International Relations Office UCV
International Relations Office Department of Data Science and Knowledge Engineering
International Relations Office Maastricht Science Programme