Privacy statement for corporate events

Your privacy is important to Maastricht University (UM), and we therefore exercise caution in making use of your data. UM is the data controller for your personal data. This privacy statement sets out how UM safeguards your privacy.

This document specifically concerns the processing of personal data in the context of corporate events such as the Opening of the Academic Year or the Dies Natalis. UM also has a general privacy statement, available at, which we refer you to for more information.

Contact details

If you have questions about this privacy statement, want to know more about how UM handles personal data or wish to make a complaint, please contact:

Attn: Data protection officer
Maastricht University
PO Box 616
6200 MD Maastricht

You can also send an email directly to the UM data protection officer via

Which personal data does UM process?

UM may process the following personal data in the context of corporate events:

  • name
  • email address
  • participation cortege
  • name of partner
  • email address of partner.

UM obtains these personal data directly from you or from a third party, e.g. your partner, who voluntarily shares these data with UM.


UM processes personal data with the aim of inviting people who are directly or indirectly associated with the university to events it organises and for keeping statistics related to these events.

Legal grounds

UM processes your personal data on the basis of its legitimate interest, i.e. inviting guests to attend corporate events and keeping statistics related to these events. You have the right to object to this at any time by contacting UM.

Retention periods

UM retains personal data no longer than is necessary to achieve the purpose of the data processing or to meet a legal obligation. Your personal data are deleted from our systems one month after the event.

Third-party access

UM has taken measures to ensure that only those people involved in processing your data have access to them. Your personal data are not shared with third parties, with the exception of the party whose software we use to send the invitations to corporate events. UM has a written agreement with this party on the processing and security of personal data.

Your rights

Privacy legislation gives you a number of rights with regard to your personal data. These rights are outlined below. You can find more information about these rights and how to exercise them in the general privacy statement at

You have the right to access your personal data and to have those data corrected or deleted. In addition, you have the right to restrict the processing of your data, to transfer your data to another party, and to object when they are processed on the basis of a legitimate interest.

If you wish to exercise one of the above rights, please send an email to or directly to the data protection officer at

If you have a complaint about the processing of your personal data at UM, please contact us using the above contact details. You also have the right to file a complaint with the Dutch Data Protection Authority. You can find out how to do so on the website of the Data Protection Authority.