Internship: Event Coordination 2017-2018
This particular internship focuses on the organisation of professional and academic events. The ideal candidate enjoys working in a small team with plenty of practical challenges. The internship will show you all aspects of event organisation, such as being able to strategically and logistically categorise the type of events, to coordinate all parties involved in making the event a success, to welcome the organisers and guests on the actual day of the event. This experience will allow you to gain knowledge and insights in the world of academic events, courses, workshops and conferences in an international academic environment.
Ideal Candidate
Excellent communication skills;
Excellent command of English (written and spoken);
Knowledge of Dutch and/or French is an advantage;
Capable of multi-tasking and work with a variety of staff;
Excellent interpersonal skills in person, by e-mail and by phone;
Eye for detail and willingness to continuously learn;
Ability to work independently as well as in a small, hands-on team;
You feel at home in a complex organisational environment;
Ability to work in an international and multicultural setting;
You are able to organise your workload, manage your own time and set clearly defined priorities;
Due to the nature of the events no 9:00 to 17:00 mentality;
IT (MS Office, audio and video equipment) savvy;
Provide and receive constructive feedback.
What we offer
A kick-start to your career and network in Brussels;
International academic working environment;
Small and dynamic team;
Excellent learning and self-development opportunities;
An internship with a wide range of responsibilities;
Support in developing your own initiatives;
Remuneration per month;
Public transportation costs within Brussels are fully covered.
Application
This internship position will be available from the beginning of October 2017 for a period of six months following an evaluation after three months.
Interested? Please send your CV and motivation letter to campusbrussels@maastrichtuniversity.nl
Full description
Event Organisation
You will be the first point of contact for organisers under the supervision of the events coordinator. You will learn how to guide them through the process of booking appropriate venues and advise them on a suitable format. You may also be asked to find suitable speakers or participants for courses, events or workshops. You will communicate with a wide range of UM (academic) staff, students and alumni. In return you will gain an in depth understanding of the Brussels events world.
Event Coordination
You will monitor online registration processes and assist in setting them up under the guidance of the events coordinator. You will coordinate with external & internal suppliers collecting and communicating the information to all relevant parties. As a result you will gain an insight in the logistical world of event coordination in Brussels and receive a true hands-on experience.
Event Promotion
You will assist the communications manager with designing social media strategies, drafting newsletters and promotional content for academic events, workshops and courses. You will be expected to represent Maastricht University in the Brussels arena. You will gain experience in creating content to share with the correct target audience using the UM Campus Brussels promotional tools.
Event Execution
You will welcome a wide range of guests to the campus ranging from students to academics, MEP’s, and other EU Officials. You will support in preparing rooms and practical support to guests throughout the events answering all queries. Therefore you should be comfortable to host people and assist organisers throughout the event keeping the event up to the professional UM Campus Brussels standard. In turn this will broaden your network, enhance your people skills and provide you with a broad and complete event organisation experience.