Building management

Access/Properties/Parking areas.
All FHML and FPN buildings are freely accessible to students, staff and visitors during regular opening hours. In addition, a personal UMcard allows use of all facilities.

Some buildings are classified as 24-hour buildings due to day-to-day activities. Access to these 24-hour buildings, outside regular opening hours, can be requested by means of a UMcard form signed by the department chairman, after which building management will assess this request.
 

Opening hours
Through this link you can find the current opening hours per building. 
Only visible for employees.

Adjusted opening hours may apply during holidays, see the holidays listed below.

Upcoming holidays 2026
Please note that the buildings in Randwyck, with the exception of the 24-hour buildings, are closed on the following dates:

• Good Friday: April 3 (UNS50 closed due to maintenance*)
• Easter Monday: April 6
• Kingsday: April 27
• Bridge day and Liberation Day: May 4 and 5
• Ascension Day: May 14 and 15
• White Monday: May 25
• Christmas: December 24; all FHML/FPN buildings close at 4:00 p.m.

UMcard
The UMcard is Maastricht University's (UM) smart card for students, employees, visitors and contractors. It is the official proof of identity within UM. The card allows access to university buildings, parking lots, rooms and facilities.

The UMcard also serves as a means of payment for various facilities within Maastricht University. Think of the drinking and copying facilities etc. 
The UMcard is also used for identification purposes, such as access to testing locations and borrowing books.
To request or change a UMcard , please contact the UMcard department of Facility Service: umcard@maastrichtuniversity.nl.


24/7 access
Employees with an active salary payment/appointment may be granted access, through a statement from the department chair, to the 24-hour building in which they work, outside regular business hours. The department chairperson must sign the UMcard application form. You can request the UMcard application form at umcard@maastrichtuniversity.nl.

Students, trainees and guests are not entitled to access to the premises outside regular opening hours. 


Parking
Five parking lots are available within the UM Randwyck campus. Depending on the workplace, and any restrictive regulations such as the bicycle plan, one may be granted access to these lots. The rules regarding parking are laid down in the UM parking policy.

UM is not liable for any damage to property in bicycle parking area(s) or parking lot(s).
 

Bikes
Within the UM Randwyck campus there are facilities for parking bicycles: outdoor, covered or covered behind lock. Everyone is required to park their bicycles in the facilities provided. The receptions of the buildings may, upon payment of a deposit, provide employees with a key to the locked covered parking facilities.
Employees with a UM appointment have 24/7 access to the UNS40's locked bicycle basement via UMcard.

UM is not liable for any theft or damage to property in bicycle storage(s) or parking lot(s).


Activities and events
In addition to regular educational activities, activities are regularly organized. These may include small get-togethers or meetings but also large events with large numbers of participants. 
Each event must be requested from Servicepoint (FS) servicepoint-fs@maastrichtuniversity.nl after which it will be assessed. Criteria that are evaluated include safety, in-house emergency response (BHV), nuisance and facility issues. Building management thinks with the applicant to make activities possible without disturbing education and research. The maxim is: education takes precedence at all times. 
Applications are assessed for a relationship with Education and Research at FHML and FPN. On this basis, conditions will be set and any room rent will be charged. These requests will also be checked to see if they can make use of the FAFS organization already present.

Spaces for events and evening activities in relation to FAFS
Based on the FAFS organization and the available facilities within UM Campus Randwyck, it was decided to allocate several spaces within UNS40 and UNS50 for organizing activities outside the regular opening hours of FHML-FPN. Because of the opening of the University Library (UB) until 22:00 hours, the reception service in these premises has already been filled. The front desk service plays a crucial role in the safe opening of premises where the front desk service staffs the Fire Alarm Installation (BMI) and can alert in case of emergencies.

In buildings UNS40 and UNS50, the spaces below are allocated for organizing activities outside regular office hours. These spaces are centrally located, near the reception and parking facilities.

UNS40
Outdoor sites
Lecture halls
Drielandenpunt
Mensa
Educational Group Rooms
Education Square
Spaces study associations
Trefcentrum

UNS50
Bamboo Garden
Outdoor sites
Lecture halls
Rounding level K-0

If several events take place at the same time, UM makes the rule that the event that is initiated first is entitled to the available and already present emergency response organization. Should there be any emergency response capacity left, the second event may also be assessed to use the available emergency response organization. The deployment of own employees with a valid UM emergency response certificate, trained in the relevant premises is possible. Should the size of the emergency response team not be able to carry the event, additional emergency response team must be hired. Any additional costs will be borne by the event organizer. 

Applications for activities of student organizations
FHML-FPN will consult the SSC if it is not an FHML-FPN education and research related activity by an FHML-FPN related group and will only consider the application if there is a positive recommendation from the SSC for the activity. 
Activities can then take place Monday through Friday from 8:30 am - 5:00 pm.

Outside the regular opening hours, only FHML-FPN education- and research-related activities by FHML-FPN related groups are allowed due to organizational aspects (such as; BHV, security, support av resources, access). After all, it is possible for student organizations to organize an activity at Tapijn Z.
 

Central archive FHML 
FHML has set up a central archive facility for hard-copy documents that, in accordance with statutory retention periods, may not be kept in workspaces. In order to comply with all legal requirements, this facility is located off-site at Mondial Movers, at Watermolen 9 in Maastricht. 
All departments are required to use this central facility to ensure a uniform archiving method within the faculty. The costs for setting up, storing, and destroying documents are covered by FHML.
In order to assign responsibility for archive management to the departments themselves, additional interim handling costs for the collection, consultation, and transport of archive documents will be charged to the relevant department/owner. 

Guidelines for data management and retention periods
Maastricht UMC+/Maastricht University has specific guidelines for responsible data management and retention periods for research data. These guidelines can be found in the “Research Data Management – Code of Conduct.” This document describes the retention periods, responsibilities, and procedures that apply to research data and archive material. It can also be consulted via UMployee.

The use of this central archive must be reported via Planon. To do so, send an email to servicepoint-fs@maastrichtuniversity.nl, after which a service employee will contact you regarding the next steps.

Central meeting rooms FHML
Several central meeting rooms have been created within FHML to meet the need for suitable meeting rooms for general use. These rooms are available to employees and can be easily reserved. They offer a professional environment for meetings, discussions and other gatherings.

Overview of central meeting rooms FHML:

UNS40 6.538 – 18 people
UNS50 6.206 – 47 people (picture theater layout)
DEB1 A0.011a – 18 people + 6 extra seats on the second ring
UNS60 M5.01 – 32 persons + 12 extra seats on the second ring 

Click on this link for more information about reservations, house rules and facilities.

Missing, found objects and theft
Found objects can be handed in at the reception desk of the respective building. These are then collected and registered at the reception desk UNS60 where they can be reported. Provided certain conditions are met, the items will be returned to their rightful owner. 

In case of theft, it is recommended to report it to Servicepoint-FS: servicepoint-fs@maastrichtuniversity.nl


Lactation/resting rooms
Almost all FHML and FPN buildings have a lactation/resting room.
This is where people can pump or retire for a while in the context of special physical problems.
Please inquire with the reception services about the possibilities and availability of the room and also the possibilities for breastfeeding storage. 

Lactation/resting rooms

Shower rooms
Showers for general use are available in the buildings listed below. There is no reservation system and the rooms are accessible during the building's opening hours.
 

Cold rooms FHML
If departments FHML with cold rooms use the building management system, the department is inherently part of the ‘Procedure cold rooms’ managed by Facility Services (FS).
All FHML cold rooms covered by the procedure are connected to Maastricht University's building management system (BMS).
The department administrator of a cold room is responsible for the content in the cold room.
The department can find in the procedure which regulation applies to FHML.
This link provides an overview of the cold rooms within FHML, as well as the FS on-call schedule. 

Freezers FHML/FPN
If the FHML and FPN departments with -80 and -20 freezers use the building management system, then the department is an inherent part of the ‘Freezer Procedure’ and on-call schedule managed by Facility Services (FS). The administrator of the department responsible for a freezer is responsible for the contents of the freezer.
The department can find the procedure applicable to FHML and FPN in this link.
Use the format in this link and provide the freezer(s) with this contact list so that the on-call employee can inform the correct contacts.

Prayer room
There are 2 prayer rooms in Universiteitssingel 60 (UNS60) on the second floor. There is no reservation system and the spaces are open. The spaces are accessible during the opening hours of the building.

Newsletter
A monthly newsletter is used to share relevant topics related to the operations, access and maintenance of the FHML, and FPN properties. The newsletter is sent to all department chairs and armicos with the request to share it within the unit.

Working with human participants
FHML and FPN conduct research involving human participants. These participants are exposed to various types of experiments: physical, medical-physiological, psychological, pharmacological, etc.

In principle, experiments can have consequences for the well-being and welfare of the research participants, but also for those conducting the experiments. Therefore, an additional safety aspect is particularly relevant when conducting experiments with research participants.

Working in an experimental environment and with human subjects is subject to regulations. The department chair is responsible for organizing the work within the department’s scope. Any risks associated with the research therefore fall under the responsibility of the chair of the department in which the research is conducted.

Working with human participants outside regular office hours
In the case of experiments and/or studies, research involving human subjects may be conducted outside regular office hours. Regular office hours are those on regular workdays (Monday to Friday) between 7:30 a.m. and 6:00 p.m. Outside these hours, building access may be restricted, and the regular UM emergency response team may not be present. Partly for this reason, stricter safety procedures apply to research involving human subjects during these times. At least two staff members must always be present during these times

At least one of them must be a paid employee of UM*. Both employees must be familiar with the applicable UM safety procedures, have knowledge of the applicable lab protocols, and know how to respond in the event of an emergency. It is mandatory that at least one of these two employees hold a valid Emergency Response (Light) certificate in accordance with the UM standard. The Emergency Response (Light) certificate is fully comparable to the certificate held by a regular emergency response team member. However, the employee with the Emergency Response (Light) certificate does not receive financial compensation, does not carry a pager, and does not participate in the regular emergency response organization.

The employee holding the emergency response (light) certification is responsible for ensuring an adequate emergency response organization and takes action in the event of an emergency related to the research. The other employee assists in this and shares responsibility for the safety of those present. Employees are expected to have sufficient ties to UM, a sense of responsibility, and knowledge of Dutch legislation and standards to fulfill these duties.

It is necessary to notify the Facility Services service point (cc department chair) in advance and via email of any research activities outside regular opening hours: servicepoint-fs@maastrichtuniversity.nl. Written approval from the department chair is required. 
*This explicitly does not apply to registered/honorary appointments, appointments via InterUM, PhD students on scholarships, etc.