Statements

Housing agencies may request Proof of Application (Bewijs van aanmelding, BvA) to verify your applicant status. You can provide this by taking a screenshot of your application in Studielink or the MyApplication portal. Make sure your name, programme and academic year are clearly visible. Once you are officially enrolled, you will still need to provide a Certificate of Enrolment to the housing agency.

A Certificate of Enrolment (Bewijs van Inschrijving, BvI) may be required by organisations such as housing agencies, sports clubs, financial institutions or insurance providers to verify your status as a student. It may also be needed for certain university procedures, such as during examinations, depending on your programme requirements. 

You will receive a Certificate of Enrolment when you have met all enrolment requirements and are officially enrolled as a student. Once you are notified that you are fully enrolled, the Certificate of Enrolment will be sent to your UM email address. Please keep this document in a safe place.

If you need a Certificate of Enrolment for a specific institution/company or specific reason, you can request this from the Student Service Centre by sending an email to study@maastrichtuniversity.nl.

Please note: You can only request a Certificate of Enrolment if you have met all of the enrolment requirements and are officially enrolled as a student.

Go to the Front Office of the SSC (Bonnefantenstraat 2) and indicate that you need a military BVI (Bewijs van Inschrijving Militaire Dienst buitenland). The Front Office employee will complete this form digitally, then print, stamp and sign it. 

With this form you will also receive a form from DUO, which you must fill out yourself. You have to send both documents to DUO by registered mail in the envelope provided. DUO's address is listed on the DUO form. DUO will check whether they meet the requirements. The cost of DUO legalisation is €16. 

Completing the legalisation process

• For countries that are part of the Apostille Convention: 
  After receiving the legalised documents from DUO, you must apply for an apostille at a Dutch court. 
  
    More information and a list of courts q
   
• For countries NOT part of the Apostille Convention:
  After receiving the legalised documents from DUO, contact the Consular Service Centre in The Hague, and often also the embassy or consulate of your country to find out more about how to complete the legalisation process.

A Proof of Payment of Tuition Fees (Bewijs Betaald Collegegeld, BBC) is a declaration stating that you have paid the full statutory tuition fee of a Dutch university (WO) or university of applied sciences (HBO). If you then register simultaneously at another WO or HBO institution, you can submit the BBC at this second institution in order to be exempted from paying the statutory tuition fee there, too. That is, you pay tuition fees at just one institution. Note, however, that you are only eligible for this exemption if you pay the statutory tuition fees (not the institutional fees).  

• Situation 1: I’m registered at UM and want to register at another institution, too
  You can request an original BBC from the Student Services Centre (SSC) by emailing study@maastrichtuniversity.nl. Please mention your name, student number and the name of the Dutch university where you want the BBC to be sent.
   
• Situation 2: I’m registered at another institution and want to register at UM, too
  If you have paid the statutory tuition fee at the other institution and wish to register at UM for a second study programme, please request a BBC from the other institution. The other Dutch institution will send this directly to UM.

The Institutional tuition fee statement from DUO (Verklaring instellingscollegegeld) is used when you have paid the institutional tuition fee and need proof of payment.  Fill in your personal details yourself, and for the educational details you can mail the form to study@maastrichtuniversity.nl or stop by the SSC Front Office (Bonnefantenstraat 2). 

You can get a Certificate of Deregistration (Bewijs van Uitschrijving, BVU) upon request by sending an email to study@maastrichtuniversity.nl.

For more information on how to deregister, please see the following page that applies to you:

• Terminating your studies
• Graduating 

To request a certified transcript, contact your faculty via the email address below:

SBE: asksbe@maastrichtuniversity.nl
FHML: askfhml@maastrichtuniverstiy.nl 
LAW: asklaw@maastrichtuniversity.nl 
FPN: askpsy@maastrichtuniversity.nl 
FASoS: study-fasos@maastrichtuniversity.nl
FSE: upon request per programme:

Bachelor Circular Engineering
Bachelor MSP
Bachelor UCM
Bachelor UCV
DACS bachelors en masters
Master Imaging Engineering
Master Systems Biology 
Master Biobased Materials

Foreign recruitment agencies may request confirmation that an applicant (alumnus) has obtained a degree from Maastricht University.

The company can submit this request via email, provided the following documents are attached:

• a copy of the applicant/alumnus’s passport
• a copy of the applicant/alumnus’s diploma or transcript
• a signed letter in which the applicant/alumnus grants permission to the company to request this information
   

The request can be sent to your faculty or the PhD Office via the email below:

PhD Office: Phd-office@maastrichtuniversity.nl
School of Business and Economics: Exams-sbe@maastrichtuniversity.nl
Faculty of Law: Law-diploma@maastrichtuniversity.nl
Faculty of Health, Medicine and Life Sciences: examensfhml@maastrichtuniversity.nl
Faculty of Psychology and Neuroscience: Fpn-examadmin@maastrichtuniversity.nl
Faculty of Arts and Social Sciences: exams-fasos@maastrichtuniversity.nl
Faculty of Science and Engineering: Fse-master@maastrichtuniversity.nl

 

• E402 / Certificate of continuation of studies for the purpose of the granting of family benefits: Please contact both the Student Services Centre (SSC) and your faculty.
   
• P7 / Bewijs van voortgezette studies in verband met de toekenning van Brusselse kinderbijslag: Please contact both the SSC and your faculty.
   
• Certificate for obtaining a school subscription (train pass): Please contact the SSC.
   
• Federation Wallonië-Bruxelles: Please contact your faculty.
   
• Procuration pour Voter P1: Authorisation to vote by proxy: This document is for Belgian students who wish to request exemption from mandatory voting: Please contact your faculty.

• Danish agency for higher education certification of active participation in the studies according to the study schedule: contact both the SSC and your faculty

• Certificates of Enrolment (Netherlands): contact the SSC
   
• Attendance certificate: contact the SSC
   
• 02 - Bescheinigung nach . 9 BaföG: contact the SSC.

• Certificate of education or study outside Germany (bescheinigung über schul- oder hochschulbesuch ausserhalb Deutschland): contact the SSC

• R0616: contact the SSC

• V0510: contact the SSC

• R5460: contact the SSC

• Leistungsbescheinigung nach 48 BAFöG Formblatt 5: contact your faculty

• 06 - Ausbildung im Ausland (Zusatzblatt): contact your faculty

• Declaration of educational institution in case of OV reimbursement abroad (Verklaring onderwijsinstelling bij OV-vergoeding Buitenland): contact your faculty

Certificate of attendance and costs of receipt for payments P41 E for education grant: contact the SSC

Certificate of attendance and costs and receipt for payments / attestation concernant la frequentation scolaire ou universitaire et son coût: contact the SSC

Study assurance/school signature: neem contact the SSC

• Documents related to credits: contact your faculty
• Declaration that the study programme is in English: contact your faculty
• Any documents related to study exchange: contact your faculty
• Attendance: contact your faculty (except SBE)

• Authorisation to retrieve diploma: only possible at FSE
• Request to send diploma: only possible at FSE
• Confirmation of diploma collection: only possible at FSE

• Proof of English language proficiency: only possible at FSE and the SSC Language Centre

  
   

• Expected graduation date: only possible at FPN
• Psychotherapy educational background forms Germany: only possible at FPN
• LPA form: only possible at FPN
• Checklist theoretical requirements BAPD: only possible at FPN
• Master’s internship: only possible at FPN