Mobility for staff
Maastricht University (UM) attaches great importance to employability and mobility improvement of its staff. It is essential that staff be offered opportunities to further develop themselves professionally and capitalize on their competences where possible. UM therefore has a Career Centre and a Staff Development Centre. Staff can also develop themselves further at other institutions, by participating in the Erasmus+ programme.
What is the Erasmus+ staff mobility grant?
The Erasmus+ staff mobility grant is an EU-funded grant that helps finance EU staff teaching and training mobility with other Erasmus+ partner institutions. The programme provides subsidies to promote European-level cooperation, exchange, follow-up training and traineeships for university staff members. The programme runs from 2014 to 2020.
If you would like to participate in this programme, you will have to arrange the training and/or experience days on your own. The duration of your stay can range from two days to two months (excluding the travel days). Through Erasmus + a subsequently contribution to the cost of the stay abroad is possible.
- 15 March for staff mobility that starts between July and December of the same calendar year;
- 15 October for staff mobility that starts between January and June of the next calendar year.
Grant and travel amounts
- a daily allowance
- a travel cost allowance.
Daily allowance amounts
|Receiving country||Grant amount (€ per day, days 1-14; days 15-60 funded at 70%)|
|Denmark, Ireland, Sweden, United Kingdom||80|
|Belgium, Bulgaria, Czech Republic, Greece, France, Italy, Cyprus, Luxembourg, Hungary, Austria, Poland, Romania, Finland, Iceland, Liechtenstein, Norway, Turkey||70|
|Germany, Spain, Latvia, Malta, Portugal, Slovakia, former Yugoslav Republic of Macedonia||60|
|Estonia, Croatia, Lithuania, Slovenia||50|
Travel cost amounts
Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip.
- Tutorials/seminars/workshops (not conferences)
- Research supervision of students
- Distance teaching/online courses
- Problem-based learning/case studies
- Own research activities
- Promotion and/or follow-up/monitoring of Erasmus+ mobility
- Joint events and seminars
- Participation in a Staff Training Week
- Participation in tests/exams
- Planning of future Erasmus+ co-operation
- Cultural activities
- Monitoring of Erasmus+ cooperation projects
- teaching mobility must cover 8 hours of teaching per week, or 8 hours of teaching minimum if the mobility is shorter than one week
- Erasmus+ funding is not possible for conferences and workshops
- PhD candidates interested in Erasmus+ funding may spend funded time abroad as students and should contact their Faculty’s International Relations Offices for more information about studying abroad as a student with Erasmus+ funding
Before you apply
Step 1: Check the Erasmus+ Programme guide (p. 21) to make sure the higher education institution where you wish to teach or train is in one of participating Programme countries. Contact the institution and receive permission for your mobility there; or, organise your own mobility with one of the following organisations in a programme country:
- Private or public companies;
- Research institutions;
- Non-profit organisations;
- Schools/institutes/education centres;
- Study and career service organisations.
Step 2: Receive permission from your manager or head of department at UM. Discuss what costs during your time abroad you will declare to your department when you return home, as Erasmus+ funding is limited.
Funding for teaching mobility
If you wish to apply for funding for teaching mobility, please check with a UM Faculty International Relations Office to ensure that UM has a valid Erasmus+ exchange agreement that includes teaching with the institution where you wish to complete your teaching mobility.
Step 3: Complete the form Staff Mobility Agreement for Training or Staff Mobility Agreement for Teaching
Step 4: Sign the Agreement
Step 5: Have the Agreement signed by your manager
Step 6: Have the Agreement signed by a representative of the receiving institution
Step 7: Scan the Application form and send via e-mail to the Scholarship Office.
Step 8: Within three weeks of submitting your application, you may expect a grant decision from the Scholarship Office.
Step 9: If you application is approved, you will receive a Grant Agreement form, which must be completed, signed, and sent to the Scholarship Office before your mobility departure.
Step 10: After receiving your signed Grant Agreement, you will finally receive a Certificate of Attendance Staff Mobility. This form must be completed by the receiving institution and must be sent via e-mail to the Scholarship Office within two weeks after the end of your period abroad/exchange.
During and after your exchange
Evaluate your mobility
Within a month after the end of your mobility, you will receive an invitation to fill in an online Participant Report detailing your Erasmus+ mobility. Completing this last step to evaluate your mobility is mandatory; grant payments will be processed once the Participant Report has been completed.
Declare your costs
Please declare your costs made during your Erasmus+ exchange at your home department using the budget number you have agreed upon with your manager. After the UM Scholarship Office has received your completed Certificate of Attendance Staff Mobility and Participant Report Form, your Erasmus+ award will be paid to your department’s budget number. Erasmus+ funding will not be paid directly to staff.