Accidents at work, (environmental) incidents and hazardous situations
For immediate assistance call the internal alarm number 1333.
Always report the accident or incident
Next, report the accident or incident with the 'Accidents and incidents registration form' . Log in in the usual way: unimaas\log-in name followed by your password.
You should also use this form when reporting and recording needle stick or environmental accidents. You will receive confirmation that the report has been recorded internally after the report has been sent.
Information regarding the Working Conditions Act and procedures
Occupational health and safety executive
Information regarding the Environmental Management Act and procedures
The occupational health and safety executive or environmental adviser may, if necessary, contact you for further investigation. Together with you, the prevention officer and/or occupational health, safety and environment contact (ARMICO) of your faculty or unit, we examine how the accident could have happened and how it can be prevented in the future.
The electronic report form allows you to report abnormal situations within Maastricht University quickly and easily. It is in everyone’s interest to report unsafe situations or near misses and to prevent real accidents. Registration is an important part of this.
Procedure for reporting, registration and investigation
Maastricht University aims to report all accidents, near misses and hazardous situations. MUO_HRM has set up a procedure for this.
Read the procedures in the procedure for reporting and recording accidents at work, (environmental) incidents and hazardous situations.
Purpose of the procedure
The purpose of the procedure is to take measures to prevent undesirable events from being repeated. This can also improve risk management:
- by preventing repetition through analysis
- by drawing up or amending instructions (guidelines) to improve prevention
- by gaining insight into the results of the implemented safety measures
- by obtaining an accurate picture of the circumstances of the accident in relation to dealing with claims
- by complying with legal requirements.
The report is most certainly not intended to be used to find out who is ‘to blame’ for the event (accidents at work, (environmental) incidents and dangerous situations). The point of the report is to be able to find out how Maastricht University can improve its risk management.
The duty to report accidents, incidents and hazardous situations
It is the duty of every employee to report accidents, near misses and hazardous situations to his/her superior. It the duty of this person to pass these reports on to the prevention officer/occupational health & safety officer of his/her department/unit. Every report, regardless of how minor the consequences are, can have a preventive effect with regard to serious accidents.
The employer has a duty to report to the district manager of the Labour Inspectorate if:
- an employee suffers an accident which results in serious physical or psychological injury or death.
Serious physical or psychological injury means:
- admission to a hospital for treatment or observation (not outpatient treatment), or
- (suspected) permanent physical injury, or
- (suspected) permanent psychological injury.
Events such as the above must be reported immediately. At UM these reports are made to the SZW Inspectorate (formerly the Labour Inspectorate) by the occupational health and safety executive.
This duty does not apply to staff employed under the supervision of another organisation, which will report in this case.
(Internal) handling of the report in the case of an accident at work subject to a report
i. Events which are subject to a report as stated above are immediately reported by the occupational health and safety executive to the portfolio holder of the Executive Board and the chair of the crisis coordination team (CT) of the relevant unit.
The occupational health and safety executive:
ii. Analyses the event
iii. Completes the report (drafts an accident/incident report) with those involved
iv. Sends a copy of the report to the parties concerned:
- Those involved
- The immediate manager or supervisor
- The director of the unit
- The prevention officer who reports to the relevant emergency response workers
HRM and the Staff Representation Office (F or D board)
v. Records or archives the report and the accompanying reports in the central archive
The prevention officer:
vi. Coordinates the measures to be taken following the results of the analysis
vii. Feeds back to those concerned
viii. Evaluates the measures taken
( see Vi to viii) also ‘registration of accident and incident reporting in the RI&E’
Registration of accidents and incidents
Registration of accidents, incidents and hazardous situations applies to internal staff and hired personnel (agency workers, trainees etc.).
This register must include the details of the reported accidents at work and accidents at work which have led to an absence of more than three working days, and the nature and date of the accident.
If an accident has taken place, this means that risk management can be improved. Accidents provide important information which can improve risk management. You can also learn from undesirable incidents which may have led to serious accidents in less favourable circumstances. Therefore, Maastricht University has decided to record such incidents and hazardous situations.
Recording in the RI&E
When writing the RI&E or a progress report arising from it, (at least) a list of accidents is included stating the nature and date of the accident. It is also recommended that you state in the RI&A or progress report the incidents and hazardous situations which have taken place during the year of the report. The report should include at least the following:
- A description of the measures taken in response to accidents and incidents
- A description of the measures taken in response to events involving major material damage
- A list of hazards reported by employees
- A numerical list of the accidents which have taken place within the company and the absence through illness as a result of accidents.
Definitions of accidents and incidents
According to the Working Conditions Act, an accident at work is an unintended, sudden event which happens to an employee in the context of his/her duties which:
- has caused damage to health and has led to absence through illness,
- or has more or less directly resulted in death
In the case of accidents which lead to death, permanent injury or hospital admission, Maastricht University is legally bound to report them immediately to the SZW Inspectorate (formerly the Labour Inspectorate).
An accident at work is an event that results in damage to the health (physical or psychological) or death of the employee. Furthermore, the event must have led to the employee ceasing work and not returning, or not commencing work. If the employee returns to work the day after the event then this does not count as an accident.
The same applies if the employee is only ill for a Saturday, Sunday or public holiday. The latter only applies if it is not considered a working day.
The number of accident stoppage days to be recorded is therefore the same as the number in which the employee would normally be expected to work.
Serious physical injury
Serious physical injury means: damage to health, which after the event leads to hospital admission for observation or treatment, which can reasonably be judged to be permanent.
Permanent damage to health that does not lead to hospital admission (but should still be deemed serious injury) can include permanent hearing damage resulting from an explosion, a permanent psychological disorder or amputation treated as an outpatient.
A permanent injury must be ascertained by a competent medical practitioner.
Investigation and reporting to the AI also applies if hospital admission as a result of the accident takes place at a (later) time/day other than that on which the accident occurred.
Situation causing a hazard to health
A situation which has caused determinable effects on a person’s health.
It is essential that this relates to a situation in which there is a reasonable expectation that the health of the employee cannot be guaranteed in the context of the work.
Incident (near miss)
Although accidents are, of course, always undesirable incidents, the term ‘incident’ is reserved here for:
- those arising undesirable situations which (immediately) endanger the safety and/or health of employees
- those incidents which may have caused an accident under unfavourable circumstances.
These incidents include what we call ‘near misses’.
A situation from which an accident, near miss or vocational illness may arise.
Environmental incidents must be reported to the competent authority, the Municipality of Maastricht.
An environmental incident can include the following events (this list is not exhaustive).
The unintentional release of (chemical) substances to:
- water/sewers (spill in lab, leaking equipment, cleaning or leaking waste fat or oil vessels)
- air (extraction from lab or leakage in cooling equipment)
- soil (oil from motor vehicles or leaking vessels)
- Unpleasant odour