Universiteit Maastricht

Endnote

EndNote is a software program that helps you put together, manage and use a personal database of bibliographical data. It allows you to handle publication details simply, and – when integrated with Word – incorporate literature references and lists in your document as you write. For their layout, you can choose from more than 500 styles.

 

 

Availability and user support

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Maastricht University (UM) has a general licence for EndNote (via SURF), which means that staff and students can use the software both at work and at home. In line with this licensing policy, the ICT Service Centre provides technical support, while the library is responsible for user support and instructions. Different versions of EndNote are available; the library currently supports version 9.0.1. Versions 10 - 12 are also available, but support for them is limited.  



Installing EndNote on your PC

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Click here to install EndNote on your PC. A window will pop up; enter your username and password in here. Then do the following:

  • Click on 'Agree' in the window on the left.
  • Type 'EndNote' in the 'Free search text' bar.
  • Click on 'Start'.
  • Click on the 'Download' link next to the desired program.


Compatibility of different EndNote versions

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If you are using EndNote version 8, we strongly advise you to upgrade to version 9. If you are using version 7 or lower, keep in mind that the libraries, filters, connection files and output styles created in version 8 and above cannot be used in version 7 and lower. However, libraries created in version 7 or below can be used in version 9; they will automatically convert to EndNote 9 when you open the file. You will then have a copy in EndNote 9, while the older file also remains available.
If you want to view a library created in EndNote 8 or higher in an earlier EndNote version, you must export it as a text file using the Refer Export format. This text file can then be imported into an older version using the Refer/BibIX import filter.

 

EndNote training

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The Faculty of Health, Medicine & Life Sciences, University College Maastricht, the Faculty of Economics & Business Administration and the Faculty of Psychology & Neuroscience have incorporated EndNote training into their curricula. UM staff as well as students from other faculties can subscribe for a training session offered monthly via the training subscription module on the library website. 


  

Manuals

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Importing references into EndNote (direct export / filters / connection files)

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You can export existing references from another file and import them into EndNote. This means you do not have to enter them manually, and you can import many references at once. There are different ways of doing so.
 

  • Direct export
    From most databases (e.g. the EBSCO and Ovid platforms) it is possible to export records directly to EndNote via the button ‘Direct export’. Using this export function EndNote opens automatically on your computer and the selected records are imported into your own EndNote file.
  • Filters
    Filters allow you to import data from other literature files into EndNote. You can recognise an EndNote filter by the extension .enf. Many filters are included in the EndNote program. If multiple filters are listed, select the appropriate publisher. You can download the latest filters via the EndNote Thomson website.

    For some files that UM subscribes to, UM filters with extra functionality are available. When you download filters, make sure you save them in the Filters folder within EndNote on your computer. 
  • Connection files
    From EndNote it is also possible to search certain databases (e.g. PubMed). Using connection files, you can transfer data into your EndNote file simply and directly. However, this limits the search functionality compared to directly using the databases. For some UM files a UM connection file is available.

UM filters / UM connection files
UM filters Update Instructions
UM Cochrane 01102008 Download the filter into the ‘endnote/filters/’ folder on your computer
UM Pubmed 01102008
UM library catalogue UK 01102008
UM library catalogue NL 01102008
Embase (OvidSP) 20022009 Replace the filter Embase (OVID) by this new filter ‘Embase (OvidSP) in the directory ‘Filters’
UM Connection files
UM library catalogue 01102008 Download the connection file into the ‘endnote/connectionfiles/’ folder on your computer
NCC & OLC Currently unavailable because of their integration into PiCarta Use your ILL username and password for the login window

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Output Styles
If you want your article to be published, the document generally and the references in particular must satisfy the conditions set by the journal. In EndNote 9 you can choose from the preprogrammed styles of more than 1000 journals. You can change the 'Output style' at any time, even in existing Word documents. It is also possible to create your own style in EndNote.


Tips

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